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Understanding Scope of Services <br />for each set of digital video as specified, alongside copies of logs in PDF format. The database will <br />include: An Inspection Table detailing run numbers, operator names, inspection dates, weather <br />conditions, City -supplied database numbers, and comprehensive details about the starting and ending <br />points of the inspection, including manhole IDS, sewer numbers, materials, diameters, and lengths; and <br />Assessment Table documenting observations, including run numbers, footage, assessment codes and <br />translations, remarks, and clock positions. We will ensure that all tabular formats adhere to the City of <br />Santa Ana approved specifications. Submission Timeline and Retention of Copies- All videos and <br />electronic reports will be submitted to the City within 15 calendar days following the completion of each <br />task. We commit to retaining copies of all digital videos and logs for the duration specified in the <br />agreement and will provide additional copies to the City as needed, understanding the volume of video <br />to be reviewed and the potential for delayed requests from the City for replacement data or video. <br />Database and Digital Media Labeling- Our databases will be numbered sequentially, with each <br />deliverable video recording reflecting a unique number to differentiate each video. This numbering will <br />start as specified by the City and will be meticulously tracked by our team. We will adhere to any changes <br />in the sequence number communicated by the City. All digital media delivered to the City will be labeled <br />with comprehensive information, including street names or locations, inspection limits, dates of <br />inspection, and database numbers, ensuring clear identification and ease of reference for the City. We <br />are fully committed to meeting the City's data submission requirements with diligence and accuracy, <br />ensuring a smooth and efficient process for documenting and reviewing the inspected sewers' conditions. <br />Our commitment to adhering to the specified database management and digital video file naming <br />conventions is unwavering. We understand the importance of these protocols in maintaining an <br />organized, accessible, and efficient documentation system for the City's sewer inspection project. The <br />following outlines our approach: Sequential Run Numbering and Video File Indexing- We acknowledge <br />the requirement for each database to have runs numbered sequentially, beginning with one. Our <br />operators are instructed to advance to the next run number whenever the camera is withdrawn for any <br />reason, encounters the next manhole or cleanout, or when a run is terminated. This procedure ensures <br />continuity and systematic documentation of the inspection process. Digital Video File Naming <br />Convention- In compliance with the project specifications, digital video files will be named by combining <br />the database number with the run number, adhering to a clear and consistent format. This indexing <br />system will facilitate easy identification and access to specific video runs within the database. Technical <br />Feasibility and File Naming Automation- Should we encounter any technical challenges that render the <br />specified naming convention unfeasible, we are prepared to deliver the files along with the necessary <br />City of Santa Ana RFP 24-003 <br />Closed Circuit Television (CCTV) Inspection of Sanitary Sewers <br />kHO ON <br />P.O. Box 10367 <br />San Bernardino, CA 92423 <br />909-422-8990 7a <br />r- <br />CA#884167 <br />