ARCHITECTURAL RESOURCES GROUP, INC. (5)

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Architects, Planners& Conservators Task 1.Project Outline,Management,and Coordination 1. Meet remotely with City staff to refine scope and establish project goals and objectives.Assumes one(1) meeting. 2. Prepare a project outline/work plan with schedule for review and approval by City staff. 3. Meet remotely with City staff and MIG(zoning code update consultant)to coordinate parallel efforts and review HSA/FA baseline information as developed in focused development histories under Task 4, below.Assumes one(1) meeting. 4. Participate in periodic project management meetings with City;prepare agendas and minutes for meetings.Assumes a maximum of 12 remote meetings over the course of the project,along with informal phone updates/discussions as needed. *Deliverable(s):Draft work plan and schedule;meeting agendas and minutes Task 2. Project Commencement 1. Refine and finalize work plan and project schedule. 2. Obtain and review relevant plans and policies, including the General Plan, historic preservation ordinance,ongoing studies, citywide design guidelines, GIS data, building permit records(if available),etc. *Deliverable(s):Final work plan and schedule Task 3.Community Engagement 1. Prepare a brief memorandum detailing planned meetings(participants,dates,times, locations, key messages,and questions)and describing participation at relevant Zoning Code Update community workshops.Submit memo to the City for review and revise per comments. 2. Assist the City with development of a paper form for submittal of information from the public. 3. Coordinate and collaborate with MIG on community outreach. 4. Participate in community meetings/workshops,stakeholder meetings,and small group discussions to gather information from residents and provide project updates.Assumes preparation of presentations;coordination and participation in up to 5 phone calls or in-person meetings with stakeholders(i.e. Preserve OC,Santa Ana Historical Society);and in-person attendance at a maximum of five(5)Zoning Code Update/neighborhood workshops. MIG to lead coordination,scheduling, and noticing for all Zoning Code Update meetings.Additional phone calls or meetings beyond those described herein will be billed on a time-and-materials basis at the Project Management level($180/hour).