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All records shall be legibly written or printed. These record logs shall <br /> become property of the City. <br /> (b) Street Lighting Night Survey <br /> (i) Maintenance period: <br /> The Contractor shall perform a Citywide street lighting night survey once every <br /> (6)six months, for proper luminaire nighttime operation. <br /> (ii) Maintenance Tasks: <br /> • Field Inspection: <br /> o The Contractor shall visually check operation of all streetlights and <br /> safety lights luminaires within the City boundary including but not <br /> limited to Santa Ana owned lights, SCE owned streetlights and <br /> Caltrans owned streetlights over City roadways. <br /> • Maintenance Record: <br /> A written record(can be Excel spreadsheet)shall be submitted to the <br /> Engineer of each nonoperational streetlights and safety light. This written <br /> record shall be received by the Engineer within 5 working days after the <br /> survey. <br /> The Contractor shall maintain a record log of each survey. It shall consist of: <br /> o Survey Date and Time <br /> o Route Inspected <br /> o Pole number, intersection or address of non-operating light. <br /> o Inspection observation. <br /> All records shall be legibly written or printed. These record logs shall <br /> become property of the City. <br /> 6. Extraordinary Maintenance <br /> Extraordinary maintenance includes work tasks to install new,replace or repair defective <br /> or obsolete equipment and perform modification work not directly covered by routine <br /> maintenance. Work shall be performed with prior City approval unless emergency or <br /> public safety conditions require immediate response. <br /> (a) The failure or malfunction of streetlights may be considered extraordinary maintenance. <br /> (b) Any upgrading,repair work,or any installation solicited by the City,shall be considered <br /> as extraordinary. Any extraordinary maintenance requests from the City shall be <br /> confirmed by the Contractor as to the time of and number of personnel dispatched. The <br /> Contractor shall contact the Street lighting division regarding any extraordinary <br /> maintenance work found to be beyond requested repairs and seek prior approval before <br /> the work is scheduled. <br /> City of Santa Ana RFP 24-046 <br /> Page Al-11 <br />