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Page 114 SECTION D j UNDERSTANDING OF NEED PROJECT UNDERSTANDING The City desires to retain a highly qualified Civil Engineering Consultant on as as -need basis to provide Plan Check Services. TKE recognizes the City's need for plan check services for street improvement plans, grading plans, water quality management plans, storm drain improvement plans, signing and striping plans, traffic studies, traffic signal plans, signal modifications, street lighting plans, traffic control plans, landscape and irrigation plans, land survey documents such as: tract maps, parcel, dedication legal description. TKE staff is prepared to immediately mobilize and begin providing the required services and related engineering assistance for all plan check services of the City's project needs. PROJECT APPROACH TKE and the City have a common goal, successful project delivery. Our definition of successful project delivery is: o Project completion that protects City interests o Project completion that meets all project requirements o Project completion within budget a Project completion on schedule Our goal is not limited to project processing only, but includes the incorporation of value engineering and constructability review. Through the evaluation and management of specific alternatives, we will facilitate the delivery of the most cost-effective project alternative that meets design requirements and will provide for the greatest opportunity for expedited construction. To achieve our goal, we approach our projects by first developing a project plan. Our project plan considers the major issues described below. Prior to beginning plan checking services, we would perform the following: o Detailed Review of the Project is Preliminary Research and Data Collection o Client Inquiries o Field Reconnaissance We have identified the following key elements which are vital to quality plan check delivery: PROJECT MANAGEMENT Project management will be an essential element in project delivery. Effective communications will lead to effective management. Management will include Request for Proposals for On -Call Engineering Ph Ift City of Santa Ana weekly reviews of project budget and schedules and regular meetings with all project shareholders. For all projects, either development or capital improvement, the most important aspect of management will be to ensure that the City's interest is protected to the maximum extent possible. Any deviation from standards and requirements will be referred to the Development Principal Engineer. TKE will implement direction given by City staff. For development projects, project requirements and project schedule compliance will be important. Project requirements will be assessed by the plan checker and presented to the City's management staff (i.e. Development Principal Engineer). Upon receipt of direction from City administration, the Plan Checker will be responsible to verify that development is completed in compliance with those project requirements. TKE's effective project management techniques will ensure that compliance will occur. For developers, time is money. For the City, development assists the City's economic engine. Therefore, maintaining the project schedule will be one of the most important tasks for the plan check process. Further, maintaining excellent communications will prevent any project processing misunderstandings leading to project delays. TKE management techniques will result in efficient project delivery. TKE's management approach includes Monthly Progress Reports — TKE documents project progress for all plan check projects assigned to TKE by a comprehensive plan check summary log. The summary log includes project name and related number, plan description, plan check number, date of receipt, due date, return date and notes. Communication — Communications with agencies' staff is another important component to effective project management. In addition to the monthly progress reports, TKE meets with clients as needed to ensure the projects are proceeding as anticipated. We document each discussion or meeting with notes and electronically mail them to the project team within three days of the meeting/conference indicating action items and a schedule for completion of these items. Record Keeping — TKE keeps records in an organized filing system both in hard copy and electronic forms. This organized filing system allows TKE to access records immediately should they be needed. w Check Services