Laserfiche WebLink
k4j,- <br /> CITY OF SANTA ANA <br /> VII. RESPONSE TO RFP <br /> A. SUBMITTAL INSTRUCTIONS <br /> It is the responsibility of the Proposer to ensure that any proposals submitted have been <br /> uploaded to PlanetBids prior to the RFP due date and time. Proposals, including all required <br /> sections and forms, shall be submitted electronically via the City's Bid Management System, <br /> PlanetBids. No other form of submittal will be accepted. <br /> PlanetBids will not accept late proposals and no exceptions shall be made. Proposers will <br /> receive an a-bid confirmation number with a time stamp from PlanetBids indicating that their <br /> proposal was submitted successfully. The City will only receive and consider those proposals <br /> that were transmitted successfully. Submit proposal online at: <br /> hftp://www.planetbids.com/portal/portal.cfm?CompanvlD=20137. <br /> Proposer shall be solely responsible for informing itself with respect to the proper utilization <br /> of the bid management system, for ensuring the capability of their computer system to upload <br /> the required documents, and for the stability of their internet service. Failure of the Proposer <br /> to successfully submit an electronic proposal shall be at the Proposer's sole risk and no relief <br /> will be given for late and/or improperly submitted proposals. Proposers experiencing any <br /> technical difficulties with the bid submission process may contact PlanetBids at (818) 992- <br /> 1771. Questions of an operational nature may be directed to the City's assigned Buyer. <br /> Neither the City, nor PlanetBids, makes any guarantee as to the timely availability of <br /> assistance, or assurance that any given problem will be resolved by the bid submission <br /> deadline. <br /> Proposals shall NOT be sent via telegraphic, electronic, or facsimile means. <br /> All notifications, updates and addenda will be posted online on PlanetBids at <br /> https://www.planetbids.com/portal/portal.cfm?CompanvlD=20137. Proposers shall be <br /> responsible for monitoring the site to obtain information regarding this solicitation. Failure to <br /> respond to required updates may result in a determination of a nonresponsive proposal. <br /> B. COMMUNICATION / CONTACT WITH CITY STAFF <br /> Unless otherwise authorized herein, Proposers who are considering submitting a proposal in <br /> response to this RFP, or who submit a proposal in response to this RFP, are only to <br /> communicate with the assigned Project Coordinator(s), and no other City staff about this RFP <br /> from the date this RFP is issued until a contract is awarded. The City will provide all official <br /> communication concerning this RFP in writing via the City's Bid Management System, <br /> PlanetBids. <br /> The City will not be responsible for or bound by any oral communication or any other <br /> information or contact that occurs outside the official communication process specified <br /> herein, unless confirmed in writing by the designated Project Manager(s). <br /> C. REQUEST FOR INFORMATION OR CLARIFICATION / QUESTIONS <br /> Questions regarding this RFP shall be submitted via PlanetBids. Responses to all questions <br /> will be posted on PlanetBids no later than the date and time shown at the schedule of key <br /> RFP dates on the cover page of this RFP. All prospective Proposers are advised to visit <br /> PlanetBids on a regular basis as responses may be posted earlier than the date above (if <br /> applicable). No verbal requests or responses will be accepted. Significant interpretations or <br /> clarifications will be addressed via addenda to this RFP. <br /> City of Santa Ana RFP 24-076 Page 5 of 73 <br />