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8 <br />ensure all relevant information is being documented and tracked. We hold monthly Grant <br />Tracking Meetings for all program management staff. At these meetings, we review <br />performance to all grant objectives and problem solve any issues. Our managers also <br />maintain spreadsheets for all grants as real-time monitors for performance, spending, and <br />deliverables. Families Forward tracks and evaluates progress made towards these goals <br />with the HUD-approved Homeless Management Information System (HMIS) and if needed <br />on an internal database called CiviCore. We calculate the long-term success of our <br />Housing Program by assessing the number of residents who graduate from our program <br />and do not re-enter the homeless service system within one year. Our process for this <br />calculation includes cross-referencing the names of graduate residents with the county- <br />wide HMIS database. Residents are assessed at the time of entry into all programs. This <br />baseline gives us a starting place to track a family’s success. Data is gathered, and an <br />evaluation is administered at the completion of the program at six months and one year <br />after. Information gathered includes resident issues, barriers to housing, employment <br />history, housing stability, drug and alcohol use, education, and other demographics. <br />Families Forward projects serving approximately 150 households through this $730,046 <br />Eviction Prevention Program grant. We anticipate $568,476 of program assistance being <br />available at an average of $3,790 per client. Although it is not possible to project the exact <br />household size, we estimate approximately 40 single adult households, 25 households <br />with two adults, and 85 families with minor children with an average family size of 3.5 <br />individuals. Based on these estimates, Families Forward’s Eviction Prevention Program will <br />serve at least 387 unduplicated Santa Ana residents. During the grant term, this is broken <br />down by quarter as follows: <br />Grant Quarter New residents served Dollars expended to date <br />Quarter 1 75 $77,500 <br />Quarter 2 100 $220,000 <br />Quarter 3 110 $385,000 <br />Quarter 4 102 $568,476 <br />This schedule allows for a slight ramp up period at the beginning of the grant term, and <br />reserves grant funds to ensure that support is available throughout the term. <br />Grant deliverables for this funding will be: <br />•Serving 150 households (approximately 387 individuals) with rental assistance to <br />prevent eviction <br />EXHIBIT 2