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BOWERS MUSEUM Rules to Follow Nothing can be taped, stapled, nailed, or attached to any part of the Museum property; only freestanding equipment or decorations may be used. All equipment must be itemized and a copy presented to the Special Events Department prior to the date of the event. Museum property, such as artworks and Visitor Service desks, may not be moved. Rose petals and bubbles may be used only for outdoor events. Candles must be enclosed in proper holders and unscented, and candles inside the Museum must be in the middle of the tables and not on the floors. The only space inside the Museum where real candles are permitted is the John M. Lee Court;all other indoor spaces must have fake candles. Confetti, sparklers (including cold sparklers), bird seeds, and rice are not allowed. Fog machines or balloons with helium or any gas that causes the balloons to float are not allowed in any indoor space. Doorways may not be blocked. All items must be at least three feet away from the Museum artifacts. Special Lighting and Audio-Visual Equipment: No lighting can be installed unless installed by a professional lighting company authorized in advance by the Special Events Department. Should any special electrical needs be required, the Museum must be notified at least two weeks in advance. Electrical circuits are limited and special equipment requires prior approval of the Special Events Department or Maintenance Office. preakdown and Cleanup All decor and/or equipment must be picked up during the breakdown timeframe stated on the contract unless advance special arrangements are made with the Special Events Department. The Renter and the Patina Group will ensure thorough cleanup, including depositing all trash in the correct containers or carrying it away. In the event of non-compliance, the Museum will reserve the right to remove these materials at the Renter's cost and liability. At the end of the event, breakdown must be completed within the contracted breakdown time. Events that require a longer breakdown time will be charged an additional fee. Inclement Weather Plan Should rain, wind, or other inclement weather occur on the day of an event being held outdoors, guests will be moved inside to the appropriate area(s). The Museum will make every reasonable effort to accommodate events being moved indoors, but in the event that space is not available,the Renter is responsible for planning ahead to either postpone with no penalty fee or source and pay for protection from the weather i.e.: tenting,etc. Secu rity Museum security applies to the Museum's entire building and courtyard areas. The Museum does not provide security for its parking lots. All patrons assume the risk of any loss when they choose to park in any of the Bowers Museum parking lots. The Bowers Museum is not responsible for any damage or loss to any automobile that is parked in any of the Museum's parking lots. This information should be shared with event guests and vendors. (Renter's Initials) Revised:September2024 I Facility Use Rental Agreement