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PROJECT APPROACH <br />Work Plan <br />MGT has identified the following order of activities as the most important milestones that must <br />occur for the City to have a successful SB 90 claiming engagement. <br />TASK 1.0: NEW CLAIMS <br />1.1 Establish a schedule and approach needed to complete all new or first-time claims due <br />within the fiscal year. <br />1.2 Assist department staff in understanding the specific mandated requirements for each <br />new SB 90 program, and how the City complies with the specific reimbursable portions <br />of each program. <br />1.3 Prepare all necessary department ICRPs associated with the new SB 90 program. <br />1.4 Prepare claims and perform a quality assurance review of the City's new SB 90 claim(s) <br />to ensure the costs are supported by appropriate source documentation. <br />1.5 Provide the completed claims and ICRPs to the City for review and signature prior to the <br />claiming deadline. <br />1.6 File the signed claims with the SCO prior to the deadline. <br />TASK 2.0: ANNUAL CLAIMS: DUE TO THE STATE BY FEBRUARY 15TH <br />2.1 Establish schedule and approach needed to complete all annual claims due to the state by <br />February 15th. <br />2.2 Work with department staff in describing how the City complies with the specific <br />mandated programs and help the City determine eligible costs. <br />2.3 Meet with staff to discuss data collection needs and establish deadlines for data to be <br />due. <br />2.4 Prepare all necessary department wide ICRPs as they apply to the eligible SB 90 <br />programs. <br />2.5 Prepare claims from the City for SB 90 programs and review the claims for completeness, <br />propriety, and eligibility of costs. <br />2.6 Perform a quality assurance review of the City's SB 90 claims to ensure they mesh with <br />the associated department ICRPs. <br />2.7 Discuss any potential or necessary changes with the appropriate City staff member. <br />2.8 Provide the completed claims and ICRPs to the City for review and signature prior to the <br />claiming deadline. <br />2.9 File the signed claims with the SCO prior to the deadline. <br />CITY OF SANTA ANA, <br />I MGT SB 9 STA E MANDAT DCOOSTOREIMBURSEMENT SERVICES PAGE 8 <br />