Item 17 - Appropriation Adjustments for Bristol Improvement Project Phase 4

Home Browse Search

Bristol Street Improvements Project - Phase 4 March 4, 2025 Page 3 Center Drive to Washington Avenue, which is currently under construction. The remaining segment of Bristol Street improvements from 18t" Street to Elm Street (Phase 5) will need to be prioritized for funding allocation comes available. Bristol Improvements Phase 4 The proposed Phase 4 construction contract will improve Bristol Street from Warner Avenue to St. Andrew Place (Exhibit 2). Improvements include roadway widening from two to three lanes in each direction with bus islands to accommodate future bicycle lanes as further explained below, wider sidewalks, parkways, and a raised landscape median. Other major infrastructure improvements include replacing the water main line, undergrounding overhead utilities, and installing a new storm drain system. The project will also include sound walls adjacent to residential parcels. Once completed, these improvements will enhance vehicle capacity, the ride quality, and visual appearance of the Bristol Street corridor. The City was conditionally awarded federal funding from the California Department of Transportation (Caltrans) to construct Class IV protected bicycle lanes on Bristol Street from Warner Avenue to Edinger Avenue in June 2019. As required, the City applied to Caltrans for authorization to proceed to construction and bundle the protected bicycle lane improvements into a single Phase 4 construction contract as was done with the Phase 3 improvements. Caltrans informed staff that additional (new) reviews of documents related to right of way certification would be required. Staff has all required documentation but the Caltrans review and approval process may take between 6-12 months. In order to avoid any further delays in starting construction of Phase 4, staff separated the protected bicycle improvements from this construction contract. The protected bicycle improvements will be a separate future construction contract for City Council consideration, and constructed concurrently and in coordination with this construction contract once Caltrans authorizes construction funding. The Bristol Phase 4 contract includes many items of work which take significant time to construct including underground utilities whereas the bicycle improvements are constructed near the end of the project. Staff will be in routine communication with Caltrans to emphasize the importance of a timely review and authorization to proceed to construction of the bicycle lane work. To ensure timely delivery and oversight of this major construction project, staff recommends hiring a third party construction management company as has been done to assist in the oversight of other major construction projects. On December 19, 2024, the Public Works Agency (PWA) released Request for Proposal (RFP) No. 24-139, by which it sought the services of a qualified consulting firm to lead efforts to provide construction management and inspection services. The consultant shall provide general construction management services to support construction efforts and assist in the overall delivery of the project, including preconstruction tasks, managing construction, and ensuring the work is completed in accordance with the contract documents, project