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City of Santa Aha CLERK OF THE COUNCIL Resolution ~4-048 <br />Records Retention Schedule Page B-3 of <br /> <br />RECORD RECORD RECORD RETENTION RETENTION REMARKS <br />CATEGORY SERIES DESCRIPTION START DATE PERIOD <br />;.CLK PERS Radings of Fac~s and ~ of Law Transmittal Date 2 Yrs Original on ~e in <br /> <br /> (Clerk of the (Personnel Board Findings by the Personnel Board fonvarded to the '" Personnel Sen, ices <br /> Council) & Conclusions) Council per SAMC 9-118 (f) <br /> RPT rdiscellaneous reports presented to Council Council Meeting 2 Yrs <br /> (Reports) e.g., Comprehensive Annual Financial Date <br /> Report (CAFR) .. <br /> UUD Special district established by the City to Termination 2 Yrs <br /> (Underground Utility install new or move existing utility lines Date <br /> District) underground <br /> CNCL Agenda City Council Meeting Agenda Council Meeting 2 Yrs <br /> (Council Items) Date -- <br /> BK (Book) RFCA's and background information on Council Meeting <br /> Council Agenda items w/o file designations Date <br /> Policies Administrative policies set by Council Until ~' <br /> Superseded <br /> <br /> CODE BOOKS By Subject SA Municipal Code, Uniform Building, Permanent Permanent Retained in original <br /> Electrical, Mechanical, Plumbing, etc. hard copy <br /> DEEDS By Deed Number includes grant deeds, corporation grant Permanent Permanent <br /> deeds, corporation quit claim deeds, <br /> easement deeds, encroachment permits, <br /> and intent to abandon streets or alleys <br /> ELECT General Files Proof of publication and all election-ralated Election Date 2 Yrs <br /> (Flections) correspondence <br /> Sample Ballots Sample ballots, copies of election results Permanent Permanent <br /> By Election Date Nomination documents and candidate Term 4 Yrs E.C. Sec. 14600 <br /> statements for each election Expiration <br /> <br /> <br />