Laserfiche WebLink
City of Santa Ans <br />Records Retention Schedule <br /> <br />CLERK OF THE COUNCIL <br /> <br /> ~'1 <br /> <br />Resolution 94-048 <br />Psge B-4 of B-g <br /> <br />RECORD RECORD RECORD RETENTION RETENTION REMARKS <br />CATEGORY SERIES DESCRIPTION START DATE PERIOD <br /> :~Pelitions Che~er ~, initiatives, ~, ~ of 8 Mae E.C. Sec. 14700 <br />(aecfions) and referenda; includ· intent to circulate election results requires petition <br />Continued petition, text of petitions, City Attorney- or documents be kept 8 <br /> approved petition titles, proof of Clerk's final months after Council <br /> publication, and all related documents; exam of petition adoption of election <br /> also include copies of documents sent to or results or after Clerk's <br /> " but not returned by petition proponents Submittal final exam of petition if <br /> Deadlines no election is held. <br /> <br /> Charter Amendments Documents relating to elections on Charter Permanent Permanent <br /> amendments <br />FRANCHISES By Franchise Grantee Grantees' acceptance of franchise and Expiration Date 4 Yrs Code of Civil <br /> related documents per SAMC Sac. 15-259 Procedures Sec. 337 <br />FPPC FPPC Campaign Successful Candidates, Officeholders, & Filing Date Indefinite Indefinite retention per <br />(Fair Political Statements Their Controlled Committees (Original) G.C. Sec. 81009 {d); <br />Practice G.C. Sec. 81009 (g) <br />Commission) allows 2-year old files <br /> to be purged after they <br /> have been microfilmed <br /> FPPC Campaign Unsuccessful Candidates & Their Election Date 5 Yrs G.C. Sec. 81009 (b) <br /> Statqments Controlled Committees (Originals) <br /> FPPC Campaign General Purpose Committees (Originals) Filing Date 7 Yrs G.C. Sec. 81009 (e) <br /> Statements <br /> FPPC Form 410 Same Statement Form used for both 7 Yrs G.C. Sec. 81009 ~ <br /> Statements of Organization' Candidates end Committees sets 4-year retention for <br /> (Copies only; originals are filed with the Form 410 but Clerk <br /> Secretary of State) retains 41 O's until the <br /> 41 5 is submitted end <br /> purges them together <br /> <br /> <br />