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City of Santa Ana PERSONNEL SERVICES Resolution 1~4-048 <br />Records Retention Schedule Page E-4 of E-22 <br /> <br /> RECORD RECORD RECORD RETENTION RETENTION REMARKS <br /> CATEGORY SERIES DESCRIPTION START DATE PERIOD <br /> <br />ENROLLMENT Long-Term Disability Employee Long-T'6"rm Disability EE separation/ and 29 CFR .... <br />FORMS (OFFICIAL) Insurance Insurance enro#mem forms, termination destroy hard 1602.30-.32 <br />(continued) arranged alphabetically by date copy after 3 <br /> employee's name. yrs; keep m/f <br /> permanent. <br /> Medical Insurance Employee medical insurance EE separation/ Microfilm and 29 CFR <br /> enrollment forms divided by termination destroy hard 1602.30-.32 <br /> each medical insurance carrier, data copy after 3 <br /> arranged alphabetically by yrs; keep nVf <br /> employee name. permanent. <br />HISTORICAL Discipline History Forms completed by personnel End of the 3 years* Department <br />RECORDS analysts as a record of year for which defined <br /> disciplinary actions taken on the record is <br /> employees in their particular developed. <br /> depertment(s). Arranged by <br /> year and alphebeticel order. <br /> Employee Assistance EAP records 1988 to 1991. Permanent Permanent Department <br /> Program Contains initial committee notes, defined <br /> request for proposal, resolution. <br /> Predecessor of current carrier <br /> Ufelink-EAP. Arranged by year <br /> and alphabetical order. <br /> Rtnees for duty Copies of letters sent to Permanent 3 years Department <br /> employees re need for flt~e_~_~ for defined <br /> duty exam. Psychiatrist's <br /> evaluations/results of fitness for <br /> duty exams. Arranged by year <br /> and alphabetical order. <br /> <br /> <br />