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City of San~ Arm PERSONNEL SERVICES Resolution g4-O48 <br />Records Retention Schedule Page E-11 of E-22 <br /> <br />RECORD RECORD RECORD RETENTION RETENTION REMARKS <br />CATEGORY SERIES DESCRIPTION START DATE PERIOD <br />PERSONNEL FILES Absences (Including the documentation of medical termination miorofilm and CFR I g10.20 <br />(continued) Pregnancy Leave leave (including pregnancy leave date destroy hard <br /> and Family and and Family and Medical Leave). copy after 3 <br /> Medical Leave). yrs; keep m/f <br /> 27 yrs. <br /> Miscellaneous Documents not specifically EE separation/ Jf medical- Medical related <br /> Documents mentioned but kept in official termination related, 30 yrs - LIS OSHA 29 <br /> personnel file. date (3 yrs es hard CFR 1910.20; <br /> copy; microfilm non-medical <br /> - keep perm.); related - 2g <br /> non-medical, 3 CFR 1602.30-~ <br /> years* .32. <br /> Notice of Separation Form completed by employee EE separation/ 3 years* 29 CFR ;- <br /> and/or department indicating termination 1602.30-.32 <br /> effective date of separation, last date <br /> day on the job, mason for <br /> separation, etc. <br /> Oath of Office Form completed and signed by EE separation/ 3 years* 29 CFR <br /> employee affirming allegiance to termination 1602.30-.32 <br /> the Constitution of the United date <br /> States and the Constitution of <br /> the State of California. <br /> Outside Employment Form submitted by employee for EE separation/ 3 years* 29 CFR <br /> approvaJ for employee to be termination 1602.30-.32 <br /> engaged in outside employment, date <br /> <br /> <br />