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C~ of Santa Ana <br />Records Retention Schedule <br /> <br />PERSONNEL SERVICES <br /> <br />Resolution 94-048 <br />Page E-12 of E-22 <br /> <br />RECORD RECORD RECORD RETENTION RETENTION REMARKS <br />CATEGORY SERIES DESCRIPTION START DATE PERIOD <br />OFFICIAL Performance Employee performance EE separation/ 3 years* 29 CFR <br />PERSONNEL FILES Evaluations evaluation forms completed by termination 1602.30-.32 <br />(continued) supenasory personnel re date <br /> <br />employees accomplishment of <br />their assigned duties and <br />responsibilities, etc. <br /> <br />PERS Enrollment Forms to enroll employees in the EE separation/ 3 years* 29 CFR <br /> Public Employees' Retirement termination 1602.30-.32 <br /> System (PERS) date <br />Pre-Employment Forms completed by employee EE separation/ 30 yrs total; US OSHA 29 <br />Medical and medical clinic to assess termination microfilm and CFR 1910~.0 <br /> physical capability of employee date destroy hard <br /> prior to hiring, copy after 3 <br /> yrs; keep n'Vl' <br /> 27 yrs. <br />Security Check Form Form completed by Personnel EE separation/ 3 years* 29 CFR <br /> Svss to requerst Police Dept to termination 1602.30-.32 <br /> conduct security check on date <br /> employee prior to hiring. <br />Special licenses Special licanses issued to EE separation/ 3 years* 29 CFR <br /> employees from DMV, termination 1602.30-.32 <br /> accredited schools, etc., date <br /> verifying employee meets certain <br /> job-related requirements. <br />Tuition Copies of applications for EE separation/ 3 years* 29 CFR <br />Re/mbursement training and educational termination 1602.30-.32 <br />Request assistance which show EE date <br /> request, department head <br /> approval, and final disposition of <br /> request. <br /> <br /> <br />