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Cibj of Santa Aha PERSONNEL SERVICES ' Resolution 94-048 <br />Records Retention Schedule Page E-13 of E-22 <br /> <br /> RECORD RECORD RECORD RETENTION RETENTION REMARKS <br /> CATEGORY SERIES DESCRIPTION START DATE PERIOD <br /> <br /> Unk a nk Oon on by emp yee EE S year * 2 CFR <br />PERSONNEL FILES Form authorizing leave hours be termination 1602.30-.32 <br />(continued) donated to the Union Business date <br /> Leave Bank to be used by union <br /> leaders for Union Business. <br /> W.4 form Employee's Withholding EE separation/ Microfilm and 29 CFR <br /> Allowance Certificate completed termination destroy hard 1602.30-.32 <br /> by EE authorizing employer to date copy after 3 <br /> withhold Federal income tax yrs*; keep m/f <br /> from employee's pay and/or for permanent. <br /> indicating exemption. <br />PAYROLL Employee Kardex Reference for current and/or EE separation/ Microfilm end Department <br /> File Cards separated full/part-time termination destroy hard defined <br /> employee information (pay, date copy after 3 T <br /> address, Occ codes, etc.) yrs; keep m/f <br /> arranged alphabetically by permanent. <br /> employee's lest name (current <br /> employee Kardex cards also <br /> arranged in card trays by dept., <br /> then alpha by EE name). <br /> Salary Schedules Basic Consolidated Permanent Microfilm and Department <br /> Clessification/ destroy hard defined <br /> CompeRsafion Plans copy after 3 <br /> yrs; keep rr~ <br /> permanent. <br />PERSONNEL Attendance Records Attendance records of personnel End of 2 years Department <br />BOARD board members used for payroll calendar year defined <br /> purposes, arranged in <br /> chronological order. <br /> <br /> <br />