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CITY OF SANTA ANA <br />RECORDS RETENTION SCHEDULE <br />FINANCE & MANAGEMENT SERVICES <br /> <br />Extlibit F <br /> <br />RECORD RECORD RECORD RETENTION RETENTION REMARKS <br />~ ..~... ~ ~CA. ~'IEC.~3RY , ,~PJ ES DESCRIPTION START DATE PERIOD <br />FINANCE & ACCOUNTS Lists paid invoices by vendor. Beginning of Hard copy- <br />MANAGEMENT PAYABLE-Cash each Fiscal Year 1 year. <br />SERVICES Requirements (AP50) Microfiche- <br /> indefinite. <br /> ACCOUNTS Lists paid invoices by fund and Beginning of Hard copy- <br /> PAYABLE-Distribution activity, each Fiscal Year 1 year. <br /> Register Microfiche- <br /> (AP70) indefinite. <br /> ACCOUNTS Lists weekly payments to vendors Beginning of Hard copy- <br /> PAYABLE-Vendor by vendor name. each Fiscal Year 3 year, <br /> ~ Claim Check Register Microfiche- <br /> (AP65) indefinite. <br /> ACCOUNTS End of year accounts payable Beginning of Hard copy- <br /> PAYABLE-Cash & accruals, each Fiscal Year I year. <br /> accrual closing Microfiche- <br /> indefinite. <br /> AIR QUALiTY Annual emission fee report for March of each 5 years <br /> MANAGEMENT Coq3, Yard-Rule 301. year <br /> DISTRICT-Misc. <br /> Records (Fleet) Fuel tank permits and fees. Permit due date 3 years <br /> Emergency generator permits. Permit due date 3 years <br /> AUDiT-Working Audit documents. Year-end Close of fiscal 3 years <br /> papers financial work papers year <br /> BANKS-Agreements Contractual egrrements relating to Last Transaction 3 years <br /> investments Date <br /> <br /> <br />