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City of Santa Ana FINANCE & MANAGEMENT SERVICES Resolution 94-048 <br />Records Retention Schedule Page F-7 of F-15 <br /> <br />RECORD RECORD RECORD R~- I ~-NTION Rbl bNl'lON REMARKS <br />CATEGORY SERIES DESCRIPTION START DATE PERIOD <br /> EQUIPMENT-Record Initial document to se{ ap In-Service date Equipment <br /> Cards (Fleet & Acct.) equipment number into system, life + 5 <br /> years <br /> EQUIPMENT-Book lists equipment rental charges by Report date 3 years <br /> Report equipment number and account <br /> number. <br /> EQUIPMENT-Repair Records of fleet repair orders. Date of service Equipment <br /> Order Files life <br /> EQUIPMENT-Surplus Records of fleet repair orders for Surplus date 5 year after <br /> Files surplus vehicles, surplus <br /> EQUIPMENT-Accident Estimates of collision repair order .Date of 7 years <br /> files for vehicles involved in accidents, accidents <br /> GENERAL LEDGER- list all posted entdes to general Beginning f~l Hard copy- <br /> FY Report(GL150) ledger for the Fiscal Year. year 1 year <br /> Microfiche <br /> indefinite <br /> GENERAL LEDGER- lists account balances for current Beginning fiscal Hard Copy- <br /> Trial Balance (GL120) month, year 1 year <br /> Microfiche <br /> indefinite <br /> HOUSING Lists Ho-sing Assistance payments Beginning fiscal Hard copy- <br /> ASSISTANCE- by account number, year 1 year <br /> Expenditure Detail Microfiche <br /> indefinite <br /> HOUSING Lists Addresses/payment amounts Beginning fiscal Hard ccpy~ <br /> ASSISTANCE- of Hag. Assistance recipients, year 1 year <br /> Housing Balance Microfilm <br /> indefinite <br /> <br /> <br />