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City of Santa Ana CLERK OF THE COUNCIL Resolution 95-018 <br />Records Retention Schedule Page B-5 of B-11 <br /> <br />RECORD RECORD RECORD RETENTION RETENTION REMARKS <br />CATEGORY SERIES DESCRIPTION START DATE PERIOD <br />ELECT Petitions Charter amendments, initiatives, recalls, and Certification of 8 Mos EC Sec. 17200 requires <br />continued referenda; include intent to circulate petition, election results petition documents be <br /> text of petitions, City Attorney-approved kept 8 months after <br /> petition titles, proof of publication, and all or Council adoption of <br /> related documents; also include copies of election results <br /> documents sent to but not returned by Clerk's final <br /> petition proponents including RFCA's exam of petition or <br /> or after Clerk's final exam of <br /> petition if no election is <br /> Submittal held. <br /> Deadlines <br /> <br /> Charter Amendments Documents relafing to elections on Charter Permanent Hard copy <br /> amendments including RFCA's <br />FINANCE APAD-By Year Council-approved changes to adopted Folder Year 2 Yrs Hard copy <br />(Financial (Appropriation Adjustment) budget; filed by number with RFCA's Date <br />Documents) <br /> BDGT-By Year Annual Budget book containing operating, Council Meeting 10 Yrs Hard copy; City-defined <br /> (Budget) enterprise, internal sen/ice, capital, other Date retention period <br /> budget documents, and RFCA's <br /> BOND EXHIBITS- Bond documents referenced in enabling Permanent Retained as both <br /> By Bond Issue RESO or ORD microfilm and original <br /> hard copy <br /> BOND TRANSCRIPTS- Backup documents of bond issues e.g., legal Maturity Date 2 Yrs G C Sec. 34090 <br /> By Bond Issue opinions of bond counsel <br /> <br /> <br />