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City of Santa Ana <br />Records Retention Schedule <br /> <br />CLERK OF THE COUNCIL <br /> <br />Resolution 95-018 <br />Page B-6 of B-11 <br /> <br />RECORD RECORD RECORD RETENTION RETENTION REMARKS <br />CATEGORY SERIES DESCRIPTION START DATE PERIOD <br />FINANCE CAFR-By Fiscal Year Annual financial statements on City assets, Year Date 2 Yrs Original file in Finance & <br />continued (Comprehensive Annual liabilities, revenues, and expenditures Management Services; 3 <br /> Financial Report) prepared by City staff and subjected to an public copies maintained <br /> independent audit per Charter Sec. 423 in the Clerk's office per <br /> Charter Sec. 423 <br /> EXPEND-By Year & Copies of Direct Payment Vouchers (DPV's), Folder Year Reference File <br /> Account Number Materials Releases (MR's), Purchase Orders Date <br /> (Expenditures) (PO's) and other Clerk expenditure records <br /> FEES Copies of most recent fee schedules for bail, Reference File <br /> (Various City Fees) trash, utility, water, miscellaneous fees, and <br /> other fees <br /> PRO J-By Number W~nning bids (originals) for Council-approved Project 4 Yrs CCP Sec. 337 <br /> (Projects) contracts for construction, improvement, Completion <br /> maintenance, rehabilitaiton of public facilities Date Comprehensive PROJ file <br /> including change orders; contains RFCA's is retained by the Public <br /> and insurance certificates; filed by PROJ Works Agency <br /> number and grouped by calendar year <br /> SPEC-By Number Winning bids (originals) for Council-approved Receipt of 4 Yrs CCP Sec. 337 <br /> (Specifications) contracts to purchase equipment, materials, Goods or <br /> services; contains RFCA's and insurance Completion Comprehensive SPEC file <br /> certificates; filed by SPEC number and Date is retained by Finance & <br /> grouped by calendar year Management Sen/ices <br /> <br /> <br />