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City of Santa Aha GENERAL RECORDS Resolution 95-018 <br />Records Retention Schedule Page A-2 of A-7 <br /> <br />RECORD RECORD DEPT RETAINING RECORD RETENTION RETENTION REMARKS <br />CATEGORY SERIES ORIGINAL RECORD DESCRIPTION START DATE PERIOD <br />Correspondence Incoming General Receiving Dept. "Loose" correspondence that Receipt Date 2 Yre GC 34090 (d) <br />Continued Correspondence cannot be legitimately attached <br /> to some major record series <br /> such as AGMT or PROJ <br /> Outgoing General Originating Dept. Transacfion <br /> Correspondence See RESO text for full definition Date <br />FPPC FPPC Form 730 Originating Dept· Conflict of interest statements Filing Date 7 Yra GC 81009 (e) <br />(Fair Political Statements of of dept. heads and certain City <br />Practice Economic Interest or staff as designated by dept. <br />Commission) heads. <br /> Clerk of the Council <br /> Originals Form 730's of dept. <br /> heads shouJd be forwarded to <br /> the Clerk· All other originals <br /> retained by depts. <br />Payroll Accrual Records Finance & Mgt. Svcs Forms to indicate earned and Pay Period 2 Yrs FMS keep <br /> used leaves Date or'~inals. <br /> · Destroy dept, <br /> copies after 2 <br /> Attendance Reports Self-explanato[y yrs. <br /> Exception Sheets Forms to modif~ and/or input <br /> late entries in attendance <br /> reports <br /> Leave of Absence Originating Dept. Forms to authorize absence GC 34090 (d) <br /> (Except Medical from work <br /> Leaves; see Personnel <br /> Se~ices Schedule) <br /> <br /> <br />