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CITY OF SANTA ANA Resolution 98-088 <br />RECORDS RETENTION SCHEDULE Exhibit B <br />CLERK OF THE COUNCIL Page B-1 of B-12 <br /> <br />RECORD RECORD RECORD RETENTION RETENTION REMARKS <br />CATEGORY SERIES DESCRIPTION START DATE PERIOD <br />AGMT City Council-approved Contracts for franchises, goods, services. Expiration Date 4 Yrs Code of Civil <br />(Agreement) (A series) insurance, encroachment permits, programs, Procedures (CCP) <br /> and joint powers agreements (JPA's); filed by Sec. 337 <br /> City Manager-approved name of party or parties and by alphanumeric <br /> (N series) code; may contain key attachments such as <br /> deeds, insurance certificates, and Request <br /> for Council Action (RFCA's) <br />BC B&C Applications-By Year Applications for B&C positions received Folder Year 2 Yrs Government Code <br />(Boards & during a calendar year and not acted upon by Date (CC) Sec. 34090 <br />Commissions) the Council <br /> B&C Attendance Reports Biannual Attendance reports from City Council Meeting <br /> Boards, Committees and Commissions; Date <br /> includes RFGA's <br /> B&C Board Member Files Applications and supporting correspondence Until Hard copy <br /> re current members filed by individual board Superseded <br /> B&C Membership Roster Reference file for names, addresses and <br /> other data on incumbent Board/Commission <br /> members <br /> B&C Past Member Records Files of board members who have resigned or Folder Year Permanent Hard copy destroyed <br /> were not reappointed Date after microfilming <br /> B&C By-Laws B&C rules and procedures as required by <br /> By Board or Commission City Charter for each B&C <br /> <br /> <br />