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City of Santa Ana <br />Records Retention Schedule <br /> <br />CLERK OF THE COUNCIL <br /> <br />Resolution 98-088 <br />Page B-2 of B-12 <br /> <br />RECORD RECORD RECORD RETENTION RETENTION REMARKS <br />CATEGORY SERIES DESCRIPTION START DATE PERIOD <br />CLERK-ADMIN ABATE-By Year Files on Dangerous Buildings, Garbage, Folder Year 2 Yrs Hard copy <br />(Clerk of (Abatement of various Trash, & Weed Abatement, Public Nuisance Date <br />Council- undesirable conditions) and other related Council actions including <br />Administrative correspondence and RFCA's <br />Records) <br /> APSAM-By Year Hearing Officer Reports, correspondence, <br /> (Appeals Santa Ana memoranda, RFCA and other documents <br /> Municipal Code Chapter 3) relating to SAMC Chapter 3 appeals; filed by <br /> appellant name(s) and grouped by calendar <br /> year. Council action on appeals permanently <br /> recorded in the Minutes <br /> CITY- Identification City Logo, City Seal, City Flag, Education Council Meeting Permanent Hard Copy <br /> First Logo, and other related items Date <br /> Miscellaneous Includes both incoming and outgoing Folder Year 2 Yrs GC Sec. 34090 <br /> Correspondence-By Year miscellaneous correspondence Date <br /> Underground Vault & Records of transactions with microfilm Receipt Date Permanent Hard copy <br /> Storage, Inc. storage/retrieval service provider located in <br /> (Microfilm Storage) Kansas <br />CLERK LOGS CLAIMS-By Year Councii reports on liability claims received by Folder Year 3 Yrs Claims are forwarded <br /> (Monthly Log of Claims) the Clerk as agent for the City Date to and retained by <br /> Risk Management <br /> FPPC- (Fair Political Log of FPPC forms received by the Clerk as Receipt Date Permanent <br /> Practices Commission) the designated FPPC filing officer <br /> <br /> <br />