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City of Santa Ana <br />Records Retention Schedule <br /> <br />CLERK OF THE COUNCIL <br /> <br />Resolution 98-088 <br />Page B-3 of B-'f2 <br /> <br />RECORD RECORD RECORD RETENTION RETENTION REMARKS <br />CATEGORY SERIES DESCRIPTION START DATE PERIOD <br />CLERK LOGS - Log of Service-By Year Log of documents received by the Clerk as Folder Year 3 Yrs Documents are <br />Continued agent for the City and City Council including Date received by the Clerk <br /> but not limited to summons, subpoenas, as a "pass-through" <br /> appeals, Personnel Board findings and other before they are <br /> Clerk actions under various Santa Ana forwarded for <br /> Municipal Code sections disposition to the City <br /> Attorney or the <br /> department specified <br /> Also includes notices of insurance coverage in the SAMC. <br /> modifications which must be accepted by the <br /> Clerk before being forwarded to the Clerk maintains log of <br /> appropriate depts, as required by the SAMC: receipt of documents <br /> but does not retain <br /> 1. Ice cream vendors to the Police Dept. per originals nor copies of <br /> SAMC 36-462(c)(3) documents. <br /> 2. Motion picture permits to the City <br /> Manager's Office per SAMC 10-3(a), 10-4, <br /> and 10-4(a) <br /> 3. Newsboxes to the Public Works Agency <br /> per Santa Aha Municipal Code 33-154 <br /> 4. Parades to the Office of the City Manager <br /> per SAMC 10-9(b) and 10-10(b) <br />COUNCIL MTG Agenda-By Year Or gin.al City Council Meeting Agenda filed by Folder Year 2 Yrs Hard copy <br />(Council ca enoar year Date <br />Meeting) <br /> Minutes-By Year Origin.al City Council Minutes filed by Bound Volume Permanent ~Hard ,copy,.,& .microfilm <br /> ca~enoar year ~ee a~so vaaJ <br /> Records <br /> <br /> <br />