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City of Santa Ana <br />Records Retention Schedule <br /> <br />CLERK OF THE COUNCIL Resolution 98-088 <br /> Page B-4 of B-12 <br /> <br />RECORD RECORD RECORD RETENTION RETENTION REMARKS <br />CATEGORY SERIES DESCRIPTION START DATE PERIOD <br />COUNCIL MTG CA-By Council Meeting Date Council Meeting Agenda packet materials, Council Meeting 2 Yrs G.C. 50115 <br />Continued (Council Action) e.g., Requests for Council Action (RFCA's) Date <br /> and backup information on Council Agenda <br /> items which have CA designations; includes <br /> Appropriation Adjustments and budget <br /> backup documents <br /> RPT Miscellaneous reports presented to the Folder Year <br /> (Reports) Council as part of Council Agenda items Date <br />CODE BOOKS By Subject Santa Ana Municipal Code, Uniform Building, Council Meeting Permanent One original set on file <br /> Electrical, Mechanical, Solar, Plumbing, etc. Date in the Clerk's Office <br /> adopted by ordinance and/or by reference <br /> Additional original sets <br /> maintained by <br /> Planning & Building <br /> Agency <br />DEEDS By Deed Number Documents showing ownership of real Permanent Hard Copy <br /> property including grant deeds, quit claim <br /> deeds, easement deeds (includes easement <br /> AGMT's), abandonment of streets or alleys, <br /> and RFCA's <br />ELECT General - By Election Proof of publication and all election-related Election Date 2 Yrs Hard copy <br />(Elections) correspondence including RFCA's <br /> Ballots & Results - All Years Sample ballots, copies of election results Origination Date Permanent Hard copy <br /> including RFCA's <br /> Historical Data Statistics on population, voter registration, <br /> election turnout, etc. <br /> <br /> <br />