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City of Santa Ana <br />Records Retention Schedule <br /> <br />CLERK OF THE COUNCIL <br /> <br />Resolution 98-088 <br />Page B-5 of B-12 <br /> <br />RECORD RECORD RECORD RETENTION RETENTION REMARKS <br />CATEGORY SERIES DESCRIPTION START DATE PERIOD <br />ELECT Nomination Papers - Nomination papers and candidate statements Term 4 Yrs Elections Code (EC) <br />Continued By Election for each election Expiration Sec. 17100 <br /> Petitions Charter amendments, initiatives, recalls, and Certification of 8 Mos EC Sec. 17200 <br /> referenda; include intent to circulate petition, Election results requires petition <br /> text of petitions, City Attorney-approved documents be kept 8 <br /> petition titles, proof of publication, and all Or months after Council <br /> related documents; also include copies of adoption of election <br /> documents sent to but not returned by petition Clerk's final results <br /> proponents including RFCA's exam of petition <br /> or <br /> Or <br /> after Clerk's final <br /> Submittal exam of petition if no <br /> Deadlines election is held. <br /> Charter Amendments Documents relating to elections on Charter Origination Date Permanent Hard copy <br /> amendments including RFCA's <br />FINANCE BOND EXHIBITS- Bond documents referenced in enabling Council Meeting Permanent Retained as both <br />(Financial By Bond Issue RESO or ORD Date microfilm and original <br />Documents) hard copy <br /> BOND TRANSCRIPTS- Backup documents of bond issues e.g., legal Maturity Date 2 Yrs G C Sec. 34090 <br /> By Bond Issue opinions of bond counsel <br /> CAFR-By Fiscal Year Annual financial statements on City assets, Year Date 2 Yrs Original file in Finance <br /> (Comprehensive Annual JiabJlJties, revenues, and expenditures & Management <br /> Financial Report) prepared by City staff and subjected to an Services; 3 public <br /> independent audit per Charter Sec. 423 copies maintained in <br /> the Clerk's office per <br /> Charter Sec. 423 <br /> <br /> <br />