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City of Santa Ana <br />Records Retention Schedule <br /> <br />CLERK OF THE COUNCIL <br /> <br />Resolution 98-088 <br />Page B-6 of B-t2 <br /> <br />RECORD RECORD RECORD RETENTION RETENTION REMARKS <br />CATEGORY SERIES DESCRIPTION START DATE PERIOD <br />FINANCE EXPEND-By Year & Copies of Direct Payment Vouchers (DPV's), Folder Year 2 Yrs Reference File <br />Continued Account Number Materials Releases (MR's), Purchase Orders Date <br /> (Expenditures) (PO's) and other Clerk expenditure records <br /> FEES Copies of most recent fee schedules for bail, Reference File <br /> (Various City Fees) trash, utility, water, miscellaneous fees, and <br /> other fees <br /> PRO J-By Number Winning bids (originals) for Council-approved Project 4 Yrs CCP Sec. 337 <br /> (Projects) contracts for construction, improvement, Completion <br /> maintenance, rehabilitation of public facilities Date Comprehensive PROJ <br /> including change orders; contains RFCA's file is retained by the <br /> and insurance certificates; filed by PROJ Public Works Agency <br /> number and grouped by calendar year. <br /> Losing bids (originals) are maintained by the <br /> Public Works Agency <br /> SPEC-By Number Winning bids (originals) for Council-approved Receipt of 4 Yrs CCP Sec. 337 <br /> (Specifications) contracts to purchase equipment, materials, Goods or <br /> services; contains RFCA's and insurance Completion Comprehensive SPEC <br /> certificates; filed by SPEC number and Date file is retained by <br /> grouped by calendar year. Finance & <br /> Management Services <br /> Losing bids (originals) are maintained by <br /> Finance and Management Services <br /> <br /> <br />