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City of Santa Ana <br />Records Retention Schedule <br /> <br />CLERK OF THE COUNCIL <br /> <br />Resolution 98-088 <br />Page B-8 of B-12 <br /> <br />RECORD RECORD RECORD RETENTION RETENTION REMARKS <br />CATEGORY SERIES DESCRIPTION START DATE PERIOD <br />FPPC Form 700 Clerk of the Council, all Executive Directors Filing Year 7 Yrs GC Sec. 81009 (e) <br /> Statements of (except Finance & Management Services <br />CONFLICT OF Economic Interests Director who files Form 721 as above) and <br />INTEREST designated City staff <br />STATEMENTS Originals <br />Continued <br />INS (Insurance) Contractors Certificates of insurance or surety bonds N/A N/A Original insurance <br />Cross reference required for individuals and companies on certificates are part of <br />only contract with the City or doing work on right- appropriate AGMT, <br /> of-way (e.g., driveway aprons) PRO J, or SPEC filed <br /> with the Clerk's office <br /> Employee insurance Contract agreements with providers of NA NA Originals filed with the <br /> various employee insurance benefits (Dental, Employee Benefits <br /> Disability, Life, and Medical) Division in Personnel <br /> Services <br /> Municipal Insurance Contract agreements with providers of N/A N/A Originals filed with <br /> insurance coverage for city property, excess Risk Management <br /> workers compensation, and potential liability Division in Personnel <br /> exposure from the conduct of City business Services <br />INS-Santa Aha Building Movers Proof of insurance required to be filed with Expiration Date 2 Yrs SAMC Sec. 18-800 <br />Municipal Code the Clerk per Santa Aha Municipal Code Sec. <br />(Insurance 8-1800 <br />required by City <br />Code to be filed <br />with the Clerk) Bus Shelters & Benches Proof of insurance required to be filed with SAMC Sec. 33-104 <br /> the Clerk per SAMC Sec. 33-104 <br /> <br /> <br />