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City of Santa Ana <br />Records Retention Schedule <br /> <br />GENERAL RECORDS <br /> <br />Resolution 98-088 <br /> Page A-4 of A-8 <br /> <br />RECORD RECORD DEPT RETAINING RECORD RETENTION RETENTION REMARKS <br />CATEGORY SERIES ORIGINAL RECORD DESCRIPTION START DATE PERIOD <br />PERSONNEL- Separations Personnel Services Employee retirement or Separation Permanent 29 CFR 1602/30- <br />EMPLOYEE resignation Date .32 <br />RECORDS <br />(Continued) Microfilmed after <br /> 5 years from <br /> date of <br /> separation; <br /> paper files the <br /> destroyed; 2 sets <br /> of microfilm must <br /> be retained <br /> permanently; 1 <br /> for public <br /> reference, the <br /> other for archive <br /> per GC 34909.5 <br /> Tuition Reimbursement Self-explanatory 5 Yrs 29 CFR 1602/30- <br /> .32 <br /> Workers Compensation Claim forms for Workers <br /> Compensation <br />PERSONNEL- Grievances (Pending) Personnel Services Grievances filed which are Receipt Date Until Closed See Grievances <br />GENERAL under consideration or awaiting (Closed) above <br />RECORDS disposition <br /> Reclassification Dept. requests for PS to Approval Date 2 Yrs GC 34090 (d) <br /> conduct class studies on <br /> new/existing City positions <br /> <br /> <br />