DMJM/HARRIS 1 -2001 - Laserfiche WebLink

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CITY OF SANTA ANA DMJM,,i Engineering Design and Landscaping Services B. Project Scheduling and Project Controls DMJM+HARRIS' project controls sys- tem, which is timesheet driven, will assist task management in controlling the project and tracking costs and schedule. A project accountant will be assigned to the project to provide project control administration and to assist in preparing the monthly invoices for the review and approval of the project manager. To assist the City in budgeting and project management, DMJM+HARRIS willpmvide the City with updated budget and schedule information on a monthly basis during project execu- tion. DMJM+HARRIS' four-step project con- trois process is shown as follows: Step I involves the development of an appropriate Work Breakdown Structure (WBS) and schedule to define the manageable worktasks: assembly of the associated bud- gets for accomplishing these work items; and determining the du- ration and sequence for perform- ing the work. The initial WBS for the project will be discussed with the City and modified as necessary during contract nego- tiations. Step 2 entails the regular monitoring of the work and determining whether the project is progressing on schedule and within budget. Key components in this step include identifi- cation of actual time and costs accrued for each task, and accurately reporting the progress of each. Step 3 consistsofreportinganyvarianceintheprogress of the work and identifying a change to the management plan if necessary Step 4 consistsofimplementingacorrectiveactionplan to keep the project back on track and in con- formance with the approvedsehedule and budget. C. An Effective Communications Process The effectiveness of our communication with the City of Santa Aha and all project participants is crucial to successful consulting service. DMJM+HARRIS' project manager, Pat Somerville, is dedicated to fostering a productive conununication process and to providing proactive design issue resolution, working with the City as an extension of staff. DMJM+HARRIS will Project Controls Process 8eol~a~lul~ ff.- Budget vs Actual Monthly Progress Reports Corrective Action Plan prepare a project communications manual which will be disseminated to the project staff and copied to the City. This formal communication procedure will apply to each project assignment issued by the City. D. Quality Control Plan DMJM+HARRIS employsaTotalQual- ity Management Program. This pro- gram incorporates a bottom-up as well as top-down approach, and is continu- ally reinforced during the project. There are four key components to this ap- proach to quality. These address all aspects of the project and are per- formed continuously and at major mile- stones during project development. They include: 1. Engineering Discipline Review: during the project, prior to any formal submittal, the design, reports, and PS&E are reviewed by the discipline lead en- gineers, Messrs. Cervantes, Brown, Gipe and Ms. Capouya. 2. Coordination Review: The project manager and discipline lead engineers will review the construction documents for coordination, accuracy, client draft- ing standards, and definition of work. Constructibility Review: Following review by the lead engineers, the QA/QC Manager will coordinate constructibility review to verify criteria compliance, evaluate the comprehensive quality of the construction documents, and identify potential constmctibility issues. Quality Assurance/Quality Control Review: The QAJQC Manager will conduct pre-set QA/QC reviews as well as impromptu reviews of the work in progress. These will be independent reviews led by the QA/QC Manager with the involvement and management review of the Principal-in-Charge, Mr. Vic Martinez, P.E. QUALITY ASSURANCE AND QUALITY CONTROL LEVELS LEVEL 4 INDEPENDENT QNQC Manager MU01-559 7