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CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS) BENTLEY SYSTEMS, INCORPORATED CMAS NO. 3 -01 -70 -11988 Agencies should be aware that approval from the Department of Information Technology (DOIT) is required for: • procurement of major Information Technology systems pursuant to SAM Section 4819.39; • purchase of imaging equipment which exceed $25,000; and • purchase of used Information Technology equipment. Special attention is to be given to the following: • SAM Section 4819.41 and 4832 certifications for Information Technology procurements and compliance with policies. • Services may not be paid for in advance. • Agencies must adhere to the guidelines in SAM Section 2120/2121 for servicing office equipment. • Agencies are required to file with the Department of Fair Employment and Housing (DFEH) a Contract Award Report Std. 16 for each order over $5,000 within 10 days of award, including amendments which exceed $5,000. • Pursuant to Public Contract Code Section 10359 state agencies are to report all Consulting Services Contract activity for the preceding fiscal year to DGS and the six legislative committees and individuals that are listed on the annual memorandum from DGS. • Pursuant to Unemployment Insurance Code Section 1088.8, state and local government agencies must report to the Employment Development Department (EDD) all payments for services that equal $600 or more to independent sole proprietor contractors. See the contractor's Std. Form 204, Payee Data Record, in the CMAS contract to determine sole proprietorship. All inquiries regarding this subject should be forwarded to EDO: Technical questions: 916/651 -6945 or Information and forms: 916/657- 0529. YEAR 2000 COMPLIANCE Contract language pertaining to Year 2000 Compliance is addressed in the attached CMAS Terms and Conditions. INTEGRATED SERVICES Integrated services are not allowed unless specifically provided for in the CMAS contract. If provided for, the contractor is fully responsible for all integrated services performed under the CMAS contract. We encourage agencies to obtain from the contractor a customer reference prior to issuance of the purchase order to substantiate that the contractor has successfully completed at least one comparable integrated services project. Updated 9/4/01 PUBLIC WORKS PROJECTS A public works contract is defined as an agreement for "the erection, construction, alteration, repair, or improvement of any public structure, building, road, or other public improvement of any kind" in accordance with the Public Contract Code (PCC) Section 1101. State agencies planning these types of projects need to review the State Contracting Manual ISOM) Section 10 for applicable guidelines and regulations. Agency CMAS orders may allow for a public works component only when it is incidental to the overall project requirements. Agencies are to ensure that the applicable laws and codes pertaining to the Contractor and sub - Contractor licensing, prevailing wage rates, bonding, labor code requirements, etc. are adhered to by the prime Contractor as well as any sub - Contractor during the performance under the agency's CMAS order. The bond amount for public works has increased to a sum not less than one hundred percent (100°/x) of the purchase order price. Note: In accordance with Labor Code Section 1773.2, the ordering agency is responsible for determining the appropriate craft, classification or type of worker needed for any contract for public -works. Also, the agency is to specify the applicable prevailing wage rates as determined by the Director of the Department of Industrial Relations (DIR). In lieu of specifying the prevailing wage rates, the agency may include a statement on the order that the prevailing wage rates are on file at the agency's office, and will be made available upon request. The prevailing wage rates are available from the DIR at www.dir.ca.gov (select Statistics & Research) or (415) 703 -4774. LEASE /PURCHASE ANALYSIS State agencies must complete a Lease /Purchase Analysis (LPA) to determine best value when contemplating a lease /rental, and retain a copy for future audit purposes (SAM 3700). The LPA is not required to be approved by the Department of General Services. PRICE ANALYSIS CMAS contracts are considered "price analyzed" because they are based upon federal government multiple award schedules on which a price /cost analysis was already performed, or upon other multiple award schedules where the products have been competitively bid, price compared and are presumed fair and reasonable. Therefore, additional analysis is not required by the individual ordering agencies.