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CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS) BENTLEY SYSTEMS, INCORPORATED CMAS NO. 3 -01 -70 -11988 As an alternative, agencies may consider financing through the state's financial marketplace GS $Mart'". All terms and conditions and lenders are pre- approved for easy financing. The GS $Mart' Internet address is www.dgs.ca.gov /pd then click on GS $Mart'". Buyers without Internet access may contact the GS $Mart^ Administrator, Pat Mullen by phone at 916/327 -2600 or via e-mail at pat.mullen @dgs.ca.gov for further information. SMALL BUSINESS ORDERING CONSIDERATION Effective January 1, 1999, pursuant to Assembly Bill No. 2405, prior to placing orders under the California Multiple Award Schedule program, state agencies shall whenever practicable first consider offers from small businesses that have established CMAS contracts [GC Section 14846(b)1. NOTE: Substantiation of compliance with this requirement will be requested by the Department of General Services auditors when your files are reviewed. The following website lists CMAS Small Business Partners: www.pd.dgs.ca.gov (click on CMAS; go to Small Business Partners) ACCEPTANCE TESTING CRITERIA Acceptance testing may be required as specified in the purchase order for all newly installed technology systems, and individual equipment, and machines which are added or field modified (modification of a machine from one model to another) after a successful performance period. ORDER FORM State agencies shall use a Contract /Delegation Purchase Order (Std. 65) for purchases and services. Local governments shall, in lieu of the State's Purchase Order (Std. 65), use their own purchase order document. The State Standard Forms can be found electronically at the Office of State Publishing web site: http:/ /www.dqs.ca.gov /osp (select Standard Forms). The site provides information on the various forms and use with the Adobe Acrobat Reader. Beyond the Reader capabilities, Adobe Acrobat advanced features may be utilized if you have Adobe Business Tools or Adobe Acrobat 4.0 installed on your computer. Direct link to the Standard Form 65: http:// www .osp.dgs.ca.gov /pdf /std065.pdf Updated 9/4/01 The Procurement Division will bill each state and local agency for use of CMAS contracts, equal to 1.21 % of the value of each order. The Procurement Division will bill state and local agencies directly. The 1 .21 % fee should NOT be included in the order total, or remitted before a bill is received from us. One copy of each order shall be forwarded to the Department of General Services (DGS), Procurement Division, CMAS Unit, 1500 - 5th Street, Suite 116, Sacramento, CA 95814, Attention: Carol Umfleet (IMS# C -39). ORDERING PROCEDURES The ordering entity is required to complete and distribute the order form. For services, the ordering entity shall modify the information contained an the form to include the service period (start and end date), and the monthly cost (or other intermittent cost), and any other information pertinent to the services being provided. The cost for each line item should be included on the order, not lust system totals. CONTRACT PRICING Contract prices for products and /or services are maximums. The ordering agency is encouraged to negotiate lower prices. STATE POLICY USE OF CMAS IS OPTIONAL. AGENCIES ARE STRONGLY ENCOURAGED TO OPTIMIZE THE BENEFiTS OF THE CMAS PROGRAM BY COMPARING DIFFERENT SCHEDULES FOR VARYING PRODUCTS, SERVICES AND PRICES, AND CAREFULLY REVIEWING ALL CONTRACT TERMS AND CONDITIONS, TO OBTAIN THE BEST VALUE AVAILABLE. THE CALIFORNIA MULTIPLE AWARD SCHEDULE DOES NOT REDUCE OR RELIEVE STATE AGENCIES OF THEIR RESPONSIBILITY TO MEET STATEWIDE REQUIREMENTS REGARDING CONTRACTS OR PROCUREMENTS OF GOODS OR SERVICES. Special attention should be given to the Automated Accounting System requirements of State Administrative Manual (SAM) Section 7260 -62, the Productive Use Requirements of SAM Section 5203.