BENTLEY SYSTEMS INC. - 2003 - Laserfiche WebLink

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CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS) BENTLEY SYSTEMS, INCORPORATED CMAS NO. 3-01-70-1198B FEDERAL DEBARMENT When federal funds are being expended, the ordering agency is required to obtain (retain in file) a signed "Federal Debarment" certification from the Contractor before the purchase order is issued. This certification is required by the regulations implementing Executive Order 12549, Debarment and Suspension, 29 CFR Part 98, Section 98.510, Participants; responsibilities. The regulations were published as Part VII of the May 26, 1988 Federal Register (pages 19160- 192111. ORDER LIMITS The maximum amount of each transaction placed under the award contract is $500,000.00. Splitting orders to avoid any monetary limitations is prohibited. Do not circumvent normal procurement methods by splitting purchases into a series of delegated purchase orders (SAM 3572). Splitting a project into small projects to avoid either fiscal or procedural controls is prohibited (SAM 4819.34). MINIMUM ORDER LIMITATION There is no minimum dollar value limitation on orders placed under this contract. MULTIPLE CONTRACTS ON STD. 65 ORDER FORM Agencies may include multiple contracts from the same supplier on a single Std. 65 Contract /Delegation Purchase Order. Agencies wishing to create a single purchase order using multiple CMAS contract numbers must adhere to the following guidelines, without exception. 1 . All contracts must be for the same CMAS supplier 2. The order must go to one supplier location. 3. Place the word "CMAS" in the space usually reserved for the contract number. On Std. 65s, this is at the top of the form. The word "CMAS" signifies that the order contains items from multiple CMAS contracts. 4. The purchasing agency may only use one (1) bill code. Updated 9/4101 5. For each individual contract (as differentiated by alpha suffix), the agency must identify and group together the contract number with line items and subtotal per contract number (do not include tax in the subtotal), AND sequentially identify each individual contract as Sub #1, Sub 1"2, Sub #3, etc. This facilitates accurate billing by the Procurement Division. 6. The total of all items on the purchase order must not exceed the order limit identified in the CMAS contract. 7. Do not combine items from both commodity and information technology contracts. Commodity contracts begin with the number 4 and information technology contracts begin with the number 3. The order limits are different for these types of contracts. MAINTENANCE TAX The Board of Equalization has ruled that in accordance with Section 1655 of the Sales and Use Tax Regulations of the Business Taxes Law Guide, that whenever optional maintenance contracts include consumable supplies, such supplies are subject to sales tax. Generally, the State has the option of entering into contracts which provide for only maintenance services (i.e. the furnishing of labor and parts necessary to maintain equipment) or contracts which provide for both maintenance services and consumable supply items (i.e. toner, developer, and staples, for example). When the State has the first choice available above, the charges for the provision of maintenance services are not taxable. However, when both maintenance services and consumable supplies are provided (second choice abovel, the provision of the consumable supplies is considered a taxable sale of tangible personal property. Therefore, State agencies awarding optional maintenance contracts are responsible for paying the applicable sales tax on the consumable supplies utilized during the performance period of the maintenance contract. The contractor will be required to itemize the consumables being taxed for state accounting purposes.