03-15-1971 - Laserfiche WebLink

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PRESENTATION REFORM Mr. John Schilling, 2106 N. Baker, COMMITTEE presented a status report on behalf of the Presentation Reform Committee, stating that the committee has held three formal meetings, and members of the committee have engaged in activities consistent with its purposes. A written report is being prepared; however, the following items were presented for consideration: A revised format for information that the Planning Department makes available to the City Council in connection with Variance Applications and Conditional Use Permits on which there has been no appeal from the Planning Commission decision. A sample of the suggested form was presented for review. It has been designed to eliminate much of the duplication of effort in the present system, and at the same time retain all necessary data. The consensus of the Council was that they would like to study this proposal in detail so that they can be assured of receiving all information necessary in making a decision to set a VA or CUP for public hearing. Mr. Schilling stated they have tried to eliminate standard conditions ~rom this form--those that are always required by the Department of Public '~Vorks or the Planning Department. A standardized format for conducting both Planning Commission and City Council meetings, which would be helpful to the Cornrnissloners and Col~ncilmen, as well as the public. They would know the same procedures would be followed in all meetings. Miscellaneous recommendations as follows: the applicant to provide transparencies rather than renderings, which would involve moving the machine and the screen to make them more easily seen by all concerned; to provide a portable map board and a blackSoard; to retain all exhibits through all stages of the proceedings so that the Council may be assured of receiving the same information that was presented to the Planning Commission; to furnish the applicant with a copy of the standard conditions prior to any hearing; that prior to the hearing the Planning Department would be required to mail a copy of the staff report to the applicant; that on all matters requiring a public hearing and involving real property, a special notice would be mailed to property owners on the latest assessment rolls within a 300' radius of the subject property; that on the first meeting of every other month, the City Council agenda should include a chronological summary of matters referred to the staff according to departrnent~ date, etc.; that periodic study sessions be calendared so that members of the City Council 'can informally discuss things such as budget~ salaries~ etc., without the necessity of a formal vote. Mr. Schilling stated that a formal report will be available at the next Council meeting, and following that, suggested a joint meeting of the Council and Planning Commission for further discussion. CITY COUNCIL -97- March 15, 1971