MIKE LINARES, INC. 1 - 2004 - Laserfiche WebLink

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complete written response, additional material, such as technical documents, may be referenced in any response, if the material is included in the same section as additional information. 6. Proposals are not to be marked as confidential or proprietary. Proposals submitted in response to this RFP are subject to public disclosure as permitted by the California Public Records Act. Additionally, all proposals shall become property of the City. The City reserves the right to make use of any information or ideas in the proposals submitted. 7. By submitting a proposal, the Offeror represents that it has thoroughly examined and become familiar with the services required under this RFP, and that it is capable of providing the services to achieve the City's objectives. 8. Each Offeror must submit its proposal in strict accordance with all requirements of this RFP and compliance must be stated in the proposal. Deviations, clarifications and/or exceptions must be clearly identified and listed separately as alternative items for the City's consideration. 9. Each Offeror is encouraged to be responsive to the requirements stated in this RFP. If, however, any Offeror feels that it can offer substantial cosVbenefit and/or perfonnance advantages, the City will consider and may accept alternate Proposals. Alternate Proposals must specify how they deviate from the requirements and describe the cost reduction and other benefits to be achieved. Alternate Proposals must meet or exceed the intent of this RFP and must be submitted as separate Proposals clearly marked" Aiternate" on the outside cover. 10. After the closing date and time for receipt of proposals, evaluation will commence. Offerors who submit proposals most responsive to the City's requirements may be asked to give an oral presentation of their proposal to Staff. Selected Offerors should be prepared to make their oral presentation within three calendar days after notification and be prepared to discuss all aspects of their proposal in detail, including technical questions regarding the proposal. Offerors shall not be allowed to alter or amend the proposal through the use of the presentation process. 11. Any proposal may be rejected if it is conditional, incomplete or deviates from specifications in this request. 12. Pre-contractual expenses are not to be included in the Compensation for Contractor Services. Pre-contractual expenses are defined as expenses incurred by the Offeror in: a) preparing its proposal in response to this RFP; b) submitting that proposal to the City; c) attending meetings for the award of the contract; and d) any other expenses incurred by the Offeror prior to the date of award and execution; if any, of the AGREEMENT. Offeror will be required to attend the Redevelopment and Housing Commission meeting and City Council meeting for the award of the contract. However, these expenses cannot be included in the Compensation for Contract Services. 13. The City reserves the right to: a) withdraw this RFP at any time without prior notice and furthermore, make no representations that any Contract will be awarded to any Offeror responding to this RFP; or b) award its total requirements to one Offeror or to apportion those requirements among two or more Offerors as the City may deem to be in its best interest. The proposal submitted should contain the Offerors most favorable terms and conditions, since the selection and award may be made without discussion with any Offeror. 14. Where two or more Consultants desire to submit a single proposal in response to this RFP, they should do so on a prime/subcontractor basis rather than a joint venture. The City intends to contract with a single firm or multiple firms but not with multiple finns doing business as a joint venture. B. Criteria for Selection Substantial consideration will be given to consultants with demonstrable and documented experience in similar work. Responses will be evaluated on the merit of qualifications, abilities and responsiveness of the proposing firms.