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Supporting testimony given at Council meetings by Commission members is informational and/or advisory to Council. Commis- sioners must fully understand an issue before taking a posi- tion. For instance, in a boycott situation, the Human Relations Commission does not advise the boycotters; it advises Council, in the form of a Commission resolution, then Council will determine whether or not it will go on record in favor of the boycott. COMMUNICATION WITH CITY COUNCIL Mayor, individual Councilmen, or orally or in writing. It should Commission spokesman is representing Commission (at least eight members), personal opinion or a minority view. The Commissioners may communicate informally with the Council through the Chairman via the the City Staff; either be made clear whether the the majority of the or expressing his Commissioners may communicate with any Councilman at any time on their own. However, once a majority position has been reached, formal communication to Council should be made through the Commission Chairman. When individual citizens' problems arise, the Dial-Your-Mayor number (834-4144) provides 24-hour service. Ail calls on that Mayor's line are dispatched immediately to the department head concerned with that particular problem. Rather than call Councilmen for routine problems, they may be phoned in on the Mayor's phone number. If a Dial-Your-Mayor problem has not been resolved in a reasonable length of time, then the City Manager's office may be requested to follow through on it. ROLE OF ASSISTANT TO CITY MANAGER - COMMUNITY KELATIONS AT COMMISSION MEETINGS advisor and Staff liaison. The role of the Assis- tant to City Manager Community Relations at Commission meetings is primarily that of When a Councilman is appointed as Council liaison to the Commis- sion by the Mayor, it is on the Councilman's own request in order to gain a better understanding of the Commission. A Commission request for a Staff study must have a majority vote by the Con~ission prior to the request, and such requests may be submitted to the Assistant to City Manager - Community Relations, or to Council via Council liaison representative, or directly to the Mayor for subsequent Council action. ORIENTATION FOR When Council appoints NEWLY APPOINTED a new Commissioner, COMMISSIONERS City policy requires the Assistant to City Manager - Community Relations to contact the new Commissioner to arrange for the Chairman to meet with the new representa- tive, and to go over the purpose, functions and procedures of the Commission, answer any questions, supply a copy of the Budget, and any additional related printed material available, and in general provide a brief orientation of current projects of the Commission. The Human Relations Commission Chairman and newly appointed members were invited to participate in the Annual City Council Bus Tour on September 27, 1974. Major programs and projects in the current Budget will be reviewed throughout the City. CITY COUNCIL MINUTES 318 AUGUST 26, 1974