A-2002-068 - Laserfiche WebLink

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---- RFP 2-0611 EXHIBIT A . Budaet: AUTHORITY's current PROJECT dollar amount to also consist of FTA oversight. . Exvenditures: Actual costs expended during the period and for the PROJECT to-date. . Commitments: The value of contracts and purchase orders awarded to-date. Estimated Total Cost: The latest forecast of the total estimated cost. . The initial implementation of the cost control system will begin with the approved control estimate, This estimate will be entered into the cost control system as the control budget, and in the early stages of project development, may be duplicated as the estimated total cost. The initial control budget will be based on PE design cost estimates and is subject to change during the design process. As the PROJECT progresses, and more detailed values become known, actual prices, quantity updates, and other relevant data will be input to the cost control system to develop the estimated total cost. The cost control database will contain detailed informatiçm that is available for reporting at various levels within the WBS coding structure. The system will be implemented to provide flexibility for selective reporting, providing the user with the ability to request reports at the desired level of detail. Task 4 Scheduling and Schedule Control CONSULTANT will assist in updating the master schedule. CONSULTANT will immediately notify AUTHORITY of any issues that may impact the master schedule. CONSULTANT will review PE consulting firm's schedule, and will confirm that the schedule is prepared in accordance with the contract requirements. CONSULTANT will coordinate with PE consulting firm to ensure the PROJECT schedule is maintained to reflect current conditions, and provide a recommendation for approval by the AUTHORITY. Task 5 Meetings CONSULTANT will establish and conduct bi-weekly Project Status and Strategy meetings. The meetings are to address PROJECT cost and schedule issues, and resolve local coordination issues, and will consist of representatives from AUTHORITY, CONSULTANT, and the participating Cities. CONSULTANT will prepare meeting notes and distribute to all attendees. CONSULTANT will schedule and conduct weekly progress meetings with the PE consulting firm and others, as appropriate, to identify and resolve PROJECT design issues, design status, procedures, overall progress, problems, and scheduling. The status meeting will consist of representatives from AUTHORITY, CONSULTANT, Cities, and the PE consulting firm. CONSULTANT will prepare meeting notes and distribute to the meeting attendees. Task 6 Report Writing (Progress Reporting) Monthlv Proaress Revolts: CONSULTANT will prepare and submit to AUTHORITY for review and approval, a monthly progress report that indicates the work progress achieved during the period. The report will summarize the actual work progress compared with the planned progress and will içjentify problem areas, provide evaluations, recommendations, and the process that CONSULTANT recommends to rectify any problem(s). At a minimum, the monthly report should address the following specific areas: 6 of 10 -