URS CORPORATION 4 - 2005 - Laserfiche WebLink

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3. Vendor Selection 3.1 Vendor Selection Schedule At present, the City believes that the timing will be as follows: Pre-Proposal Meeting Return of Proposals Evaluation of Proposals Interviews (if necessary) Contract Award by City Council Contract Start Date Jan. 4, 2005 at 10:00 AM Jan. 11,2005 Jan 12, 2005 thru Jan. 17, 2005 To Be Determined Early February 2005 To Be Determined The pre-proposal meeting is not mandatory, but bidders are strongly encouraged to attend. The pre-proposal meeting will be held at the Santa Ana Police Department located at 60 Civic Center Plaza, Santa Ana, on Jan 4,2005 at 10:00 AM. 3.2 Evaluation The City of Santa Ana reserves the right to negotiate with any Bidder as necessary to serve the best interests of the City of Santa Ana and negotiate the final Contract with the most responsible and responsive Bidder. The process for evaluating and rating of the proposals received in response to this RFP will consist of three phases: 3.2.1 The first phase will be a preliminary review of all of the responses of the bidder's proposal to determine basic responsiveness. 3.2.2 The second phase, for the bidders who have satisfactorily completed and fulfilled the requirements of the first phase, will be a gating phase. The proposals will be reviewed to determine the level of familiarly and experience with developing and producing terrorism, WMD/CBRNE, and preparedness strategic plans or related projects. Only bidders with acceptable experience and expertise will be evaluated further. 3.2.3 The third phase, for the bidders who have satisfactorily completed and fulfilled the requirements of the first two phases, will be a scored review of their submission (including reference checks and pricing). 4. Other Terms and Conditions 4.1 The City regards the inclusion, in the project, of California-based firms and services to be highly desirable, but not mandatory. Page 22 of 51