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<br />DPSI uses a bar code based tracking system called VaultWare to keep track of all client <br />media movement in and out of the vault. VaultLink is the client-side software <br />companion to VaultWare that extends that information to your desktop PC by <br />maintaining a local database of your media on your PC or LAN. You don't have to <br />directly connect to the Internet orto DPSI to view your media information because it's <br />right there at your fingertips, day or night, whenever you need it. VaultLink and <br />VaultWare keep each other updated and in synch by the use of two-way Internet <br />transaction exchange. A secure web site is used to store, forward, and exchange those <br />transactions between you and DPSI. VaultLink actions that you initiate get sent to DPSI <br />via the web site, and are used to update the VaultWare system. Likewise, actions <br />initiated by DPSl's VaultWare system get sent back to you via the web site and update <br />your VaultLink media movement database. <br /> <br />What other benefits are there to usinQ VaultLink? <br /> <br />By pre-determining when your media needs to be delivered back to you, and by <br />assigning Return Dates that coincide with scheduled delivery and pickup dates, you can <br />avoid the additional cost and hassle of having to 'special order' your media to be <br />delivered on an unscheduled delivery/pickup date. But when last minute changes <br />require that you have that off-site tape ASAP, the Special Order feature allows you to <br />create and submit that order. Other benefits include the ability to easily create your <br />own reports of your media information. You can also add your own 'customized' data <br />fields that are not essential for VaultWare to keep track of, but that expand your ability <br />to further describe, categorize, and manage your media. <br /> <br />What if I iust want to use VaultLink to find out where a tape is. and <br />nothinQ more? <br /> <br />VaultLink users vary in terms of how much of the program's capabilities they use, and <br />that's OK. But what you'll find is that with very little effort, you can use VaultLink to <br />maintain an accurate database of your media's current whereabouts, and be in full <br />control of when your media is moved. By using just a fraction of the program's <br />capabilities, you can gain complete control over your media movement strategy. There <br />are some 'minimum requirements' you'll have to meet to accomplish that, but by <br />following a few of basic procedures, you can reap the maximum benefit. <br /> <br />What are the 'minimum requirements' to maintain mv VaultLink media <br />database? <br /> <br />In order to accurately maintain your VaultLink media movement database, you must (1) <br />key in the list of media to be sent off-site, including Label Numbers, Descriptions, and <br />Return Dates. This builds the electronic equivalent of the transmittal form. You'll find <br />that the VaultLink program offers several useful tools to help you accomplish this as <br /> <br />9 <br />