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of Santa Ana Public Works Response to RFP for General Right of Way Services 3. Issue Notice of Decision to Appraise to property owners, attaching the City's Property Acquisition Procedures Brochure. 4. If applicable, coordinate with Paragon's Relocation Assistance Agent regarding F&E list for any affected businesses, based on the appraisal. 5. If required, prepare and make presentations to public groups, staff and elected officials, including, business and neighborhood associations, and the City Council. 6. Obtain and review title reports and/or litigation guarantees including vesting deeds, supporting documents and plotted easements. Coordinate clearance /elimination of clouds on title where applicable. 7. Prepare all offer letters, summary statements, and lists of compensable items of F&E, in accordance with state and federal regulations and approval of legal counsel. 8. Present the written offer to purchase to the appropriate owners or their representatives in person, when possible, as soon as possible after receipt of signed offers from the City. In instances where the property owner declines to acknowledge receipt of the offer to purchase, a certification of presentation will be obtained and forwarded to the City. 9. Personally negotiate with the property owners (or their appointed representatives) for the purchase of the required property rights. 10. Subject to concurrence of the property owner and prior to execution of the acquisition agreement, coordinate contacts with Paragon's Relocation Assistance Agent, as may be required. 11. Continue personal negotiations with the property owners and tenants until every reasonable effort has been expended and it appears that the only remaining method of acquisition is through eminent domain proceedings. This process should take a maximum of 60-90 days. 12. Prepare all acquisition agreements and other documents necessary to complete the acquisition using City approved forms. 13. If negotiations are not successful for acquisition of property interests, negotiate a Right of Entry to start the Project. City staff will provide the Right of Entry form. 14. Promptly transmit all executed documents on successfully negotiated parcels to the City for acceptance, including necessary supporting agenda items. 15. At such time that negotiations reach an impasse and eminent domain proceedings have commenced, provide coordination and assistance necessary to aid the condemnation counsel. 16. In the course of negotiations with the property owners and tenants, provide all necessary information to and work with Paragon's Relocation Assistance Agent if required, and City staff, in order to expeditiously and professionally complete the Project. 17. Maintain a separate diary for each individual parcel and a diary of all pertinent information and contacts concerning the Project parcels. 18. Provide a written report, in a form pre -approved by City staff, summarizing of the status of the acquisition of each parcel on a monthly basis and/or upon request of City staff. 19. Coordinate the opening and closing of escrow; request funds from the City. 0