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SANTA ANA, CALIFORNIA, FIRE DEPARTMENT REMOTE AccESS ,. PROPOSAL standard FIT,Notes system and not for the enhanced SCBA monitoring system interface. The above yearly upgrades and maintenance include any and all upgrades of FIT-Notes only software. If the FIT-Notes/SCBA interface is successful and the Department wishes to purchase this feature, the cost to the Department would be the difference only of this feature and not for any FIT-Notes upgrades (e.g., if next year FIT-Notes is $1200 per license and the Enhanced FIT-Notes/SCBA is $1800, the Department could purchase this upgrade version for $600 per license since the basic upgrade had already been purchased). 2. Professional Services 2.1. Drawing Conversion and Linkage Based on the number of preplans identified by the Department and defined in Section C, Group 1 will digitize "A" size (8Y:." x 11") paper drawings into the AutoCAD@ .DWG file format. The follow work tasks will be completed during the drawing conversion process: . Group 1 will present the Department a "Standards" document that shows the setup and layout of a typical preplan drawing after conversion. Group 1 will meet, either on-site or via telephone, to review and agree to a final layout that will be used for all converted drawings. The meeting will include a review of the original paper drawings, determination of what information should be reflected on the digitized drawings, establish standard symbols to be used (e.g., National Fire Protection Association symbols), and to discuss and agree on other related issues. . Group 1 will convert an initial batch of paper based preplan drawings provided by the Department, using the agreed to standards, and return those to the Department's representative for review and modification, if needed. This task ensures that both parties understand the desired layout of the final preplan drawings and minimizes delays during continuing conversion efforts. Group 1 will review and correct the converted drawings using the Quality Control (QG) methods described in the following section. . After agreement on the test batch of drawings, Group 1 will process the remaining drawings in batches as provided by the Department. Delays in receipt of paper preplans drawing for conversion from the Department may result in overall project delays, . After the converted drawings have been checked and internally verified, Group 1 will then create a location or Company Record in the REMOTE AccESS '" database, and the converted preplans for that location will be linked to the Company Record in the database. Links will be created using on of the following manners: c Group 1 will create a Company Records that is associated to exact map address when the exact address is found on one of the provided and configured address- aware map layer(s). c If an exact address is not found on the address-aware map layer(s), a Company Record will be created using a system-assigned temporary location ID number. These temporary Company Records will be discussed with the Department during the initial installation. The Department will be responsible to update the links once the missing address has been established on the map layer(s), typically through map updates provided by the Department's GIS materials. ~ GROUP 1 SOLUTIONS. INC, @ PAGE 7 OF 25