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3. 4. 5. 21 consultant will be selected when the project is assigned to a Consultant. 3. Following contract award, the City will request cost proposals for this project from the three selected Consultants and conduct interviews before assigning the project to a Consultant. 4. The City's agreement with this Consultant will contain additional provisions required by OTS (see Attachment H, Section 6.9, Contractual Agreement Requirements, Grant Program Manual, Volume ll, California Office of Traffic Safety, particularly Sections 6.9.2 (h) — (m) and (q) — (u). Copies of Articles XV — XIX of OTS's Model Contract (Exhibit 6D), to which these sections refer, are also included). CITY RESPONSIBILITIES A. The City will provide the following to the Consultants: 1. All plan check coordination within the City, 2. Sample boiler plate specifications to be used for specifications, 3. Accident data and traffic count data, as available, for review at City offices, 4. Electronic files of the base street plans, as available, 5. A street map of the City, as needed, and 6. Aerial photographs of the City, as needed. PRIME CONSULTANT RESPONSIBILITIES The selected Consultants will be required to assume responsibility for all services offered in their proposals. The selected Consultants will be the sole point of contact with regard to contractual matters, including payment of any and all charges resulting from the contracts. REGULATIONS The selected Consultants will be expected to comply will all applicable federal, state and local regulations, building codes, and contract provisions. The ensuing contract shall contain such contractual provisions and conditions necessary to define a sound and complete agreement. TENTATIVE SCHEDULE Issue Request for Proposal (RFP) March 28, 2001 Submit Proposals April 26, 2001 Award Contracts June 4, 2001 -3-