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<br />of a personal vehicle may be paid in lieu of airfare, not to exceed the lowest available <br />coach fare. In such a case, however, no additional lodging shall be permitted attributable <br />to vehicular travel time. <br /> <br />F. Meals <br /> <br />Affected officials shall be entitled to reimbursement for meals and associated <br />gratuities at a per diem rate of $50.00. Meal expenses in the high cost metropolitan areas <br />shall be $65.00. The Executive Director of Management and Financial Services shall <br />establish a list of qualifying high cost areas. He or she shall also adjust the per diem <br />amounts annually in accordance with changes in the consumer price index. <br /> <br />G. Lodqinq <br /> <br />1. Lodging expenses will be reimbursed or paid for when travel on official City <br />business reasonably requires an overnight stay. <br /> <br />2. Conferences/Meetings. If such lodging is in connection with a conference, <br />lodging expenses must not exceed the group rate published by the <br />conference sponsor for the meeting in question if such rates are available at <br />the time of booking. If the group rate is not available, then the official must <br />request government rates, when available. <br /> <br />3. Other Lodging. Where lodging is necessary for an activity that is not related <br />to a conference or other organized educational activity, reimbursement shall <br />be provided at an amount not exceeding the prevailing rate in the community <br />for business class hotels. Whenever available, government rates shall be <br />utilized. <br /> <br />H. Travel <br /> <br />1. Mileage expenses for use of official's personal vehicle at the IRS <br />approved rate unless the official receives an auto allowance as part of <br />compensation, except when in lieu of airfare as provided below. <br /> <br />2. Bridge tolls and parking charges. <br /> <br />3. Taxi fares or shuttles fares including a 15 percent gratuity per fare, where no <br />rental car is utilized. <br /> <br />4. Rental car expenses. The use of rental cars is permitted when determined <br />to be the most effective use for local transportation. Mid-size vehicles shall <br />be utilized unless the conference/event is being attended by multiple city <br />officials/staff members, in which case the sharing of rental cars should be <br />considered where reasonable. <br /> <br />Resolution No. 2006-XXX <br />Page 5 of 6 <br /> <br />550-7 <br /> <br />