Laserfiche WebLink
Exhibit A: Statement of Work <br />SOW Format: <br />Each task includes the following: Title, Objective, Task Description, Responsibilities and Completion <br />Criteria. The tasks are depicted on the project schedule. All parties recognize that the SOW is not <br />formatted chronologically with contractual obligations defaulting to Project Schedule unless otherwise <br />noted. <br />Task 1: Project Kickoff <br />Objective: Establish project schedules and procedures and introduce key project stakeholders. <br />Task Description: <br />The project will be initiated with a Project Kickoff including all key Santa Ana and select TriTech project <br />team members. <br />The objectives of this first multi -day task are: <br />• To introduce all project participants <br />• Review roles of key participants <br />• Establish a clear chain of communication and authority <br />• Establish a project action item log process <br />• Review overall project scope and objectives <br />• Review resource and scheduling requirements for the Requirements Validation meetings <br />• Review and collect API data as required <br />• Finalize Hardware Requirements and conduct site survey/preparation (Task 1-A) <br />• Develop project schedule (Task 1-13) <br />• Conduct CAD pre -configuration work (Task 1-C) <br />• Conduct a geofile (Map) build workshop (Task 1-D) - Task to be completed and scheduled as <br />a follow-up task subsequent to initial kick-off <br />• Review Requirements Validation process (Task 1-E) <br />Responsibilities: <br />TriTech shall: <br />a. Designate a Project Manager who will direct TnTech's efforts and serve as the primary point of <br />contact for Santa Ana. The responsibilities of the TriTech Project Manager include: <br />• Maintain project communications with Santa Ana's Project Manager. <br />• Manage the efforts of TriTech staff and coordinate TriTech activities with Santa Ana's project <br />team members. <br />• Provide Santa Ana with a schedule MS Project 98 format. <br />• Report on deviations from the Project Schedule and develop mutually agreeable resolutions to <br />such deviations. <br />• Monitor the project to ensure that support resources are available as scheduled and as <br />identified in the Agreement. <br />• Coordinate and oversee the installation of all licensed TriTech application software. <br />• Review and administer change control procedures through Santa Ana's Project Manager, <br />whereby Santa Ana's requested change and associated payment schedule is described in a <br />Standard Change and Approval Letter commonly referenced as a "Project Change Order', <br />issued by the TriTech Project Manager. The Change Order will follow TriTech change request <br />