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Exhibit A: Statement of Work <br />procedures. <br />• Conduct on -site status meetings with Santa Ana's Project Manager on a cycle appropriate to <br />the duration of the project TriTech must make themselves available for monthly on -site <br />meetings, recognizing that Santa Ana may waive their right to hold an on -site meeting if <br />conditions warrant. <br />• Provide responses to issues related to project progress raised by Santa Ana's Project <br />Manager within five (5) business days. <br />• Prepare and submit, no later than the fifth business day of each month, a status report that <br />identifies the activities of the previous month, as well as activities planned for the current <br />month, including an updated Project Schedule. <br />b. Establish a schedule, location and agenda to meet with Santa Ana personnel for the requirements <br />validation meetings related to software configuration. <br />C. Deliver one (1) complete set of Functional System Description manuals for all applications to <br />Santa Ana. <br />d. Work with Santa Ana personnel in designing and approving of the format of an action item log to <br />be used in conjunction with the Project Schedule. The purpose of the log is to identify outstanding <br />issues, provide continual status updates on specific tasks and to identify responsibilities of the <br />parties. <br />Santa Ana shall: <br />a. Designate a Project Manager whose responsibilities include: <br />• Maintain project communications with TriTech's Project Manager. <br />• Identify the efforts required of Santa Ana staff to meet Santa Ana's task requirements and <br />milestones in the Statement of Work and Project Schedule. <br />• Assist TriTech in developing a detailed Project Schedule defining the detailed tasks and a <br />schedule of TriTech and Santa Ana responsibilities. <br />• Review the Project Schedule with TriTech's Project Manager. <br />• Monitor the project to insure that support resources are available as scheduled. <br />• Attend status meetings with TriTech's Project Manager. <br />• Provide responses to issues related to project progress raised in writing by TriTech's Project <br />Manager within five (5) business days or less. <br />• Liaison and coordinate with other Santa Ana agencies, other governmental agencies and <br />Santa Ana's vendors, contractors and common carriers. <br />• Review and administer change control procedures, hardware and software certification, and <br />all related project tasks required to maintain the implementation schedule. <br />• Ensure that all documents are approved or rejected by Santa Ana within ten (10) business <br />days of submission, unless explicitly addressed in the Contract or Statement of Work. <br />• Approve and release payments in a timely manner. <br />b. Ensure that all appropriate Santa Ana personnel attend and actively participate in the Project <br />Kickoff Session. <br />C. Ensure acceptable Standard Change Order and Approval Letters) are approved by authorized <br />signature(s). <br />d. Work with TriTech personnel in designing and approving of the format of an action item log to be <br />