BERRYMAN AND HENIGAR 004- 2003 - Laserfiche WebLink

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Mr. Jim Ross November 20, 2002 Page 8 of 14 EXHIBIT A CITY OF DISTRICTS SPECIAL PHASE 2 - ASSESSMENT ENGINEERING (continued) TASK NO. 7Meeting TASK DESCRIPTION DELIVERABLES 3 tt endance • Prepare all materials and attend all project meetings and hearings of the City Meeting Minutes for purposes of presenting and seeking approval of the documents and reports described above. • Prepare all materials and attend all public meetings at which matters relating to the districts are considered or presented. In addition to the City Council meetings, it is anticipated that Berryman & Henigar will be required to attend meetings with special interest groups such as the various homeowner associations, to explain the assessment process. • Attend all community education meetings or meetings of property owners at the request of the City. 4 Telephone Consultation • Establish either a 24 hour "answerline" (telephone line with recording Property capability) or a phone bank to answer any property owner questions about the Owner/ assessment proceedings, assessment formula, assessment rolls and ballot Taxpayer proceedings, and maintain an up -to -date log of each call received. The phone Hotline bank will be staffed by knowledgeable staff members so that property owners will receive the customer support service that is needed to make this a successful project. 5 Ballot Tabulation • Meet with the City Clerk to review the balloting process, and develop a detailed Ballot Tabulation procedure for the receipt and handling of the ballots as they are returned to Reports the City. • Open, sort, validate, and tabulate all returned ballots and prepare and present ballot tabulation reports. The tabulation reports shall include, but will not be limited to, the number of returned ballots in favor of the assessment, the number of ballots opposed to the assessment, the number of ballots considered invalid, and the number of ballots not returned. This process will ensure that a complete audit trail exists to guarantee the accuracy of the ballot tabulation process. 6 Final Engineer's Report and Assessment Roll • Incorporate any requested changes into the Final Engineer's Report and . Final Engineer's Assessment Roll. Upon City Council approval of the Final Engineer's Report at Reports the Public Hearing, Berryman & Henigarwill finalize the Report and submittal • Final Assessment to the City and project team. Rolls Berryman & Henigar