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Inventory- Combining two or more forms into One, high - production form <br />(combine IC11 and IC12) <br />Cautionary Note: Prospects are only limited by their imagination as to the number and <br />kind of tweaks that can be made with the Design Studio tool set. Some groups of <br />employees can be resistant to change, and in an attempt to appease them, IT will use <br />the tool to modify the system to meet their individual needs. However, this can be <br />counter productive to the City's Strategic Plan to streamline the business processes and <br />gain efficiencies. Therefore, it is recommended to view this tool as a business process <br />efficiency enabler. Make sure that tweaks are evaluated and prioritized according to the <br />Cities or ITs strategic initiatives. <br />Implementation <br />1. Please provide resumes of your recommendation Project Manager and <br />Functional Leads for this project. <br />Lawson Response: <br />Lawson has provided resumes for Project Manager and Functional Leads for this <br />project in Attachment 1 of this Clarification Response. <br />As new business and customer upgrades are contracted, both Lawson and <br />Systems & Software assign appropriate resources based on the timing of each <br />contract, matching team member skill sets appropriately to each project. <br />The resumes in Attachment 1 of this Clarification Response are a sample of the <br />type of resources that the City of Santa Ana can anticipate on their project. Final <br />resources will be proposed during the contract negotiation phase. <br />2. Please discuss your proposed 15 -month implementation given what you now <br />know about our environment and needs. Discuss your recommended 20% <br />contingency factor of City hours to allow for additional work effort and whether <br />this should be modified, and the reasoning for your conclusions. <br />Lawson Response: <br />The City has made it clear that staff resource constraints would make it difficult to <br />support a 15 month project timeline. Accordingly, Lawson is proposing a revised <br />timeline that allows for 18 months for the Lawson ERP portion of the project. The <br />details are included in Attachment 2 of this Clarification Response. The overall <br />project timeline, which includes Utility Billing, will remain at 23 months total. <br />The 18 month Lawson timeline provides the following: <br />• 1 additional month for Project Initiation for Planning and Installation. <br />• 2 additional months for Financials /Procurement <br />• Go live for Phase II -b products will occur the month following the HCM <br />Go -live. <br />Lawson and the City's mutual goal is a successful project. Lawson will be happy <br />to have further discussion with the City to the extent the timeline will need further <br />modification to achieve that goal. <br />Lawson Software - Confidential 23 <br />