Laserfiche WebLink
Contingency <br />Lawson follows the Project Management guidelines as defined by the Project <br />Management Institute (PMI). These guidelines require that all project risks <br />should be assessed and addressed accordingly with plans to mitigate those <br />risks. While Lawson has allowed for what it strongly believes based on our <br />experience is a comprehensive estimate of required project effort, Lawson <br />recommends our clients allocate additional project funds to address items that <br />are currently unknown to both parties that may be required to complete the <br />implementation as a risk mitigation strategy. These items can be additional hours <br />in excess of those identified for particular activities, or additional project scope. <br />Lawson has recommended a contingency factor of 20 %, which is common <br />practice. This will provide the City with additional project funds to mitigate this <br />project risk, and allow for a quick decision regarding Change Orders, that will not <br />result in a project delay. The City may wish to allocate a greater or lesser <br />contingency percentage, depending upon its funding policy and its own <br />assessment of the City project team's availability and skills. Our clients typically <br />allocate a factor of 10 % -30% for this purpose. In the event such items arise, the <br />Lawson Project Manager will have the authority to seek authorization from the <br />City Project Manager to use the contingency funds to pay for these items. Any <br />use of these funds will be subject to joint agreement and official sign off by both <br />project managers and execution of a Change Order. The City will only be <br />charged for funds officially agreed upon and used during the project. <br />3. Training: Your proposal requires the City to be responsible for preparation and <br />creation of the "how to" training materials. Please provide a cost estimate for <br />Lawson to lead this task. <br />Lawson Response: <br />Lawson provides a cost estimate and description of the deliverables for <br />preparation and creation of the end user training "how to" materials using the <br />Learning Accelerator toolkit in Attachment 3 of this Clarification Response. <br />4. Reports. <br />A. Please elaborate on the reporting tool(s) proposed in your current proposal <br />and the associated training. In addition, please identify the various additional <br />reporting tools that are available and their respective training and costs, <br />should the City decide to pursue them. <br />Lawson Response: <br />Lawson has provided for the following LBI reporting tools in its proposal: <br />• Process Flow <br />• Crystal Reports <br />• Smart Notification <br />• Lawson Addins for Microsoft Office <br />• Reporting Services (Dashboards) <br />Process Flow Administration will be conducted as a 3 -day onsite training <br />Lawson Software - Confidential 24 <br />