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Lawson Response: Our first assumption is that AR Utility Billing application will handle this type of AR <br />data. However; if Lawson is chosen to handle this AR credit balance, the auto cash application process will <br />au omit tally updntc the customer aCeount ,N1ien payment application process is ran. <br />3. How does your system handle year end accruals? How does is handle payments received after the close of a <br />fiscal year? <br />I -awson Response: In general. Lawson General Ledger's year -end closing process is the same for both <br />period and year closing. No special procedures are generally necessary in order to close the books at year- <br />end. The basic rules for closing are as follows: <br />• i'he Period Close vs. Year end Close follow the same procc °,s <br />• During tlke closing cycle. Lawson otters a Limited Close process to close the books for the month, but <br />allow the possibility of adjustments through a "Back Posting,, option. <br />• A Final Close process is run after all adjustments have made This process is complete and final. <br />• Additionally, Prior Year adjustments can be made open for .Back Postin0" while the new and current <br />year is open for posting. <br />• What processes should be tollowed to insure that my AR period Nvill close successfully? <br />For AR to close successfully a few tasks are recommended to be hollowed to insure a complete and accurate <br />closing is perlormed. Minty ofthe following steps can be completed automatically through process flow: <br />• Release all outstanding invoices in process and cash paytents <br />• Run Finance Charge and Late Fee Invoices inoice process <br />• Run the GL post process to update GL and update AR Balances <br />• Run Chargeback Creation process (AR 191) (optional) <br />• Run AR reports <br />a Customer Statistic Report (AR290) <br />• Customer Audit Summary (AR194) <br />• Payment Request Notice Print (AR155) <br />• Customer Statements (AR 150) <br />• Run AR Period Closing Report (ARt99) -This program will close the fiscal period or year and <br />update customer statistics. A report can be generated which includes any credit balances in customer <br />order. <br />• Run AR Transaction Status Update (AR198) - This program will update record status for invoices, <br />debits, credits and payments. Fully applied open items, payments, credits and application records that <br />have been through n period closings become Historical records. <br />Utility Billing and Accounts Receivable <br />Explain and demonstrate your systems online capabilities for utility billing and accounts receivable. How does the <br />customer interact? What can the customer access? Can the customer request service such as meter reads? <br />Explain the security set up for online capabilities for utility billing and accounts receivable. <br />Lawson Response: Lawson offers a role base security that controls the content data that is presented to a user. A <br />system administrator maintains application and user security rights. <br />Cashiering <br />Please demonstrate your core cashiering system that you are proposing. If a third party please illustrate the depth of <br />integration to the general ledger, utility billing, and accounts receivable. <br />PCI Response: Lawson has partnered with PCI, LLC from Tampa Florida to provide a robust cashiering solution for <br />the City. This proven partnership has provided successful integration of La),krson's general ledger to cashiering at clients <br />such as Guilford County NC' (Greensboro). <br />Lawson Software — Confidential <br />