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1. Explain the process on how the system will be able to interface with the Police Department files to your <br />system for billings such as alarm permits and false alarms in a format that will be ready for billing. How <br />Nvould your system keep track of which false alanns are billable and the count for 1st, 2nd, 3rd, false alarms <br />since amounts increase per penalty? <br />Lavcson Response: Lawson offers an interface t:kble fir integration . hn 3`� Party Billing system. Invoices <br />data can be integrated into Lawson billing for invoicing purposes or directly into f6r receivable tracking <br />and revenue recognition <br />The example below shows invoice infi rination imported from as external source (excel) and then the invoice <br />is �enentted by 1_.awson Billing, <br />Unit of <br />Process <br />Invoice <br />Fund Measure <br />Price Level <br />Customer # Type <br />Quantity Item Code <br />200 EA <br />$ <br />150.00 1 <br />109 REG <br />_ <br />2 FALSE ALARM <br />200 EA <br />$ <br />100.00 �1 <br />119 REG <br />1 PL -ALARM F1 <br />200 EA <br />$ <br />250 00 1 <br />120 REG <br />2 PL -ALARM F2 <br />200 EA <br />$ <br />250 00 1 <br />114 REG <br />3 PL -ALARM F2 <br />Below is a sainple of an Invoice displayed in Lawson Billing. Not that additional charges and fees including <br />taxes can be added to the invoice, <br />Company _ 200 jjj City General Fund <br />Batch 47i <br />Invoice Prefix Fig Invoice Number 24 Q Unreleased <br />Currency uSD <br />Process Level r -i� <br />Customer 119,6 <br />Invoice Type REG <br />Reason Code <br />Location MAIN <br />Date osfMPW <br />Invoice Options S Copy <br />Process Level 1 <br />Ship To r-lr Jim's Place <br />Regular Invoice <br />Main Distribution Center <br />t Tax Inquiry Position To I - <br />After the invoice is prepared, tike invoice data can be reviewed and then released to the client for billing. Both <br />AR customer information and GL transactions are updated through a hatch process. <br />Keep in mind the following key facts: <br />a. For external data uploaded into, Lawson offers a Flexible File format (CSV, Flat File, Fxcel, and <br />Comma Delimited) for integrated data into Lawson. <br />b. The Data Structure with conversion lunctionality and data validation is delivered. <br />c. The into, ration process can be Manual or Batch <br />d. The integration process can be linked to Lawson's process flow for automation <br />2. How will credits be handled when the system shows a credit balance on one of the accounts? For example, if <br />an account has a $100 credit in water, but the customer called and said it was intended to pay an accounts <br />receivable such as paramedic billing. Can we transfer the amount within the modules before or after the <br />system has posted to GL? <br />Lawson Software — Confidential <br />