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• Does the budget module dashboard have the ability to link documents (i.e. EXCEL, PowerPoint, Word and <br />Microsoft Publisher) from a shared directory (instead of uploading files)? <br />Lawson Response: Ycs, this is standard functionalit,, a,,ailahle throughout all of L.1N­;,,r,i's - Npplic�,ttions. <br />pioviding, an audit trail and defendable transactions. <br />• Does the budget module have the functionality to do comparative analysis by showing percentage changes for <br />revenue and expenditures (historical to budget & historical to actual)? How many years? And how flexible <br />would it be in pulling out financial information (from as specific as a certain line -item to as general as total <br />revenues /expenditures) over a number of years? <br />Lawson Response: The budget administration tool has no limit to the historical data that can he accessed bush <br />for actual and budget data. <br />• Does your personnel module provide vacancy reports and identify whether funded, unfunded or frozen status? <br />If yes, can we see an example of the report as well as show how to tag /identify a position as being vacant <br />funded/unfunded/frozen? <br />Lawson Response: LaNvson HR application stores this type of data. <br />While in preparation of the budget, does the personnel control or budget module provide account allocation <br />variance reports to identify if any employees have been budgeted at above or below 100% (i.e. 100% allocation <br />of salary may be across various funds /accounts)? If yes, can we see an example of the report? Also when we <br />want to see the details of the positions covered by a certain payroll /benefits amount, what would we be looking <br />at and will it include all possible positions (including vacant funded, vacant unfunded and frozen positions) for <br />the account? <br />Lawson Response: This will be illustrated in the demo. <br />• Would the Work Flow Process module be able to assist the budget administrator track the status of numerous <br />submittals [such as: department numbers (using to the budget module), budget narratives (in Word), proposals <br />for new fees (in excel) and presentation photos (in PDF). How would it appear on the dashboard? Also is there <br />a feature that would send reminder and assignment due dates to departments via the dashboard or e-mail per a <br />set Budget Calendar? <br />Lawson Response: Yes. Sample Dash Boards to be discussed during the derno. <br />III. Implementation Issues <br />Implementation methodology is a very important determinant of the software's ultimate success. As such, the City is <br />requesting clarification on a number of items. All clarification responses should cover implementation features that are <br />currently part of the proposed implementation plan and associated pricing. <br />Timeline /Staffing Plan <br />Devise a timeline /staffing plan that contains the same basic elements as the example below. Specifically these elements <br />are: <br />1. A month -by -month representation of the total hours that will be required of each member of the project team <br />for both the vendor and the City. All positions of the project team should be represented on the chart <br />including, but not limited to, the project managers, functional leads, subject matter experts, and technical <br />administrators; <br />Lawson Response: Please review the Staffing level charts with the major project milestones for each project <br />phase noted below. <br />Lawson Software — Confidentiai 23 <br />